Recognition Reporting (RR)

Recognition Reporting (RR) [1]

Used to report cash-like (e.g., gift cards) and non-cash awards, rewards, prizes, or other distributions to employees. The form is submitted to Employee Services.

To report cash-like and non-cash distributions to non-employees, do not use this form. Instead, use the Payment Reporting form on the Procurement Service Center website (www.cu.edu/psc/psc-forms [2]).
NOTE: This is an OnBase form. Please connect to your campus network, or log in to VPN, prior to launching the form link below.
Do you have more than 50 lines to enter? If yes, you can either enter them directly in the OnBase form or you can enter them into this spreadsheet [3] and attach the spreadsheet to the OnBase form.

Effective Date: 09/01/2026

The OUC has reengineered the finance forms pages to improve user experience by enhancing page design and content. Learn more here [5].

Frequently Asked Questions

Q: Why/when do I need to fill out this form?

A: The RR form is used to help determine potential tax reporting obligations. When the University provides a cash-like item (e.g., a gift card) to an employee, the value of this item must be included in W-2 reporting. When the University provides a non-cash item to an employee, the value of this item may need to be included in W-2 reporting: the procedures referenced under resources, below, outline reporting requirements for non-cash gifts.

Q: Where do I send this form?
A: When you submit the OnBase form, it will automatically route to Employee Services (HCM_Community@cu.edu [6]) for processing.

Q: Are there related resources on how/when to use this form?
A: Yes! See the Finance Procedural Statement Recognition & Training [7].