Have you missed part of a meeting or needed to revisit what was decided? Zoom's AI Companion can generate an AI-powered meeting summary and deliver it to selected recipients as soon as a meeting ends.

NOTE: New AI tools are assessed for security before being approved for use at CU. Be sure to review the CU System Guidance for Artificial Intelligence Tools Use [3] before using any AI feature. Always consider the subject matter of your meeting and inform all participants at the start that the meeting will be transcribed through AI.

AI-generated summaries are useful starting points, but they are not perfect. Always review a summary for accuracy, missing context or misattributed statements before sharing it with others.

Enabling the AI Companion

1. Sign in to the CU Zoom web portal [4]. Meeting summary settings are only configurable through the web portal — not the desktop application.

2. In the lefthand navigation, select Settings, then click the AI Companion tab.

3. Under Meeting, enable the Meeting Summary with AI Companion toggle.

4. Under Automatically share summary with, choose who receives the summary after each meeting. UIS recommends selecting Only me (meeting host).

AI summaries can contain errors and should be reviewed for accuracy before being shared more broadly. Once reviewed, the host can forward or share the corrected summary.

5. You may also enable additional features:

• AI Companion Questions — Allows meeting participants to ask the AI questions based on the meeting transcript during the meeting.
• Smart Recording with AI Companion — Automatically generates recording highlights, a summary, smart chapters and suggested next steps when a meeting is recorded.
• Turn on meeting summary automatically when meetings start — Starts the summary feature automatically at the beginning of every meeting you host, so you do not need to remember to click the button mid-meeting.

6. Click Save.

Starting a meeting summary mid-meeting

If you have not enabled the auto-start setting, you can still start the AI Companion summary during an active meeting:

1. In the meeting controls toolbar, click AI Companion.
2. Select Start Meeting Summary.

Participants will see a notification that meeting summary is active.

TIP: Enable Turn on meeting summary automatically when meetings start in your AI Companion settings. The summary will begin as soon as the meeting starts, even if the host has not yet joined.

A note on accuracy and data

Zoom does not use customer audio, video, chat or other meeting content to train AI models. For features that use third-party AI model providers, relevant data is shared with those providers to generate the summary. Learn more at Zoom's AI Companion data practices page [5].