General information on how to travel is available on the Travel page.

There are two ways to reimburse a non-employee: through the Concur Travel & Expense System (Concur) and through the Non-Employee Reimbursement-International (NRI) form. For conditions on using each method, see below.

When to Use Concur for Non-Employee Reimbursement

Use the Concur Travel & Expense System for most travel and other reimbursements to non-employees. There are two conditions for submitting non-employee reimbursement requests in Concur:

  • Payee must be a U.S. person at a U.S. address. For reimbursements to non-U.S. persons or to non-U.S. addresses, use the Non-Employee Reimbursement-International (NRI) paper form. 
  • Reimbursement must not be related to a Scope of Work (SOW) for an independent contractor. To reimburse independent contractors, use the payment mechanism in CU Marketplace (Payment Voucher, Purchase Order) associated with the SOW.

See the Non-Employee Reimbursement Expense Report Process for a graphic overview of the process from start to finish.

When to Use the NRI Form for Non-Employee Reimbursement

Use the NRI form to reimburse travel and other expenses incurred by non-employees when the payments are (1) to non-U.S. persons, or (2) to non-U.S. addresses. 

To reimburse independent contractors, you must always use the payment mechanism in CU Marketplace (Payment Voucher, Purchase Order) associated with the SOW.

Logging into the Concur Travel & Expense System

Log in to your campus portal and on the CU Resources Home tab, click the Concur Travel & Expense System tile.

How-to Videos and Procedures

Creating a Non-Employee Reimbursement Report

Adding Meal Per Diem to Non-Employee Reimbursement Reports

Looking up Non-Employee Reimbursement Payments

Looking Up Payments in the Finance System

Adding Attendees to Official Function Expenses

Allocating Expenses

Attaching Documents by Scan

Setting the Approval Flow

Submitting Expense Reports - The employee who creates the Non-Employee Reimbursement report submits the report for approval. The non-employee (payee) is understood to certify to the accuracy of the reimbursement when he or she provides the documentation of expenses to the employee.