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Home > Creating an "Add to Calendar" Link in a Marketing Cloud Email

Creating an "Add to Calendar" Link in a Marketing Cloud Email [1]

October 28, 2025 by Melanie Jones [2]

Many are familiar with seeing "add to calendar" links in emails. To add an "add to calendar" link to a Marketing Cloud email, follow the steps below.

Multiple 'Add to Calendar' Links Load multiple .ics files into Marketing Cloud and give them unique names (i.e 5.24 meeting 3-4 pm, 5.24 meeting 4-5 pm)

  • From your Outlook calendar, create the event or appointment* you want to share with your audience. Be sure to add all of the relevant details, like the event title, location, and any special instructions. 
    • When a recipient clicks 'Add to Calendar' the invitation will appear to originate from whoever created it. For this reason, the event planner should create the .ics file.

Outlook Event

  • Open the meeting or appointment.
  • Click File in the top-left corner.
  • Select Save As in the dropdown.
  • Select "Save as type" = iCalendar Format (.ics)*
  • Choose a location to save the file and give it a name, then click Save 

*Unable to Save an .ics File? Some computers and browsers will not save a meeting as an .ics file. Instead, make an appointment.

  • Log in to Marketing Cloud and access the email to which you want to add the calendar link.
  • Navigate to the folder (if applicable) associated with that email content, and drag and drop the .ics file from your desktop into Content Builder.
  • Click Upload and Publish to upload the file.

Training Session Upload

  • The .ics file will be uploaded as a Marketing Cloud document.

Training Session File

  • Click the name of the document file to open it. A window will appear that contains a URL for the document. Click "Copy" to copy the link.

Training Session with URL

  • Access your email and the content block that contains the "Add to Calendar" link. Highlight the text you want to link and click the hyperlink button.

Add to Calendar Text

  • Paste the URL from step four above and click OK.

Add to Calendar Link

  • Your "Add to Calendar" link is now active.

Add to Calendar Completed Link

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Source URL:https://www.cu.edu/blog/integrated-online-services/creating-add-calendar-link-marketing-cloud-email

Links
[1] https://www.cu.edu/blog/integrated-online-services/creating-add-calendar-link-marketing-cloud-email [2] https://www.cu.edu/blog/integrated-online-services/author/39