UIS is working to create a Tableau Enterprise Server as an enterprise visualization tool. This project will allow the university to deliver a fixed, discounted cost for Tableau desktop that could be procured through CU Marketplace. Tableau is not replacing any other reporting tools. Current users of Cognos will not be impacted, and Cognos will remain a UIS-supported tool.
Read our UIS news story to learn more about how Tableau contract will save CU money.
After an enterprise-level contract was negotiated that will save CU thousands of dollars over time, UIS needed to migrate previous users of Tableau to an enterprise server. Originally, CU Denver and CU Boulder had campus-based licenses, which were only available to their users. Now, with UIS as the Tableau product owner across migrated campuses, ongoing management and regular upgrades will improve efficiency, in addition to the cost-savings of an enterprise contract.
This change enables UIS to provide a platform for CU customers for direct data sharing use. The Tableau Server will be available on the UIS website, Cherwell and all applicable systems with additional authentication through Ping.
Tableau Server
A Tableau Server hosts and holds all shared Tableau workbooks, data sources and related data, keeping files secure and protected. The server enables users to publish and share data. This service would be provided to all approved university faculty and staff.
Tableau Desktop
Tableau desktop allows you to author reports and dashboards, which must be procured locally by your campus and installed locally on your machine.
Project Timeline
Each campus has designated change agents to facilitate the transition and speak on the behalf of their campus/department users to the project team. These liaisons ensure all users have up-to-date information and provide necessary feedback to the team. If you have questions or concerns as a user about the upgrade, reach out to one of your campus change agents.
| Campus/System | Department | Name | |
|---|---|---|---|
| CU Denver / Anschutz Medical Campus | Budget | David Doig | david.doig@ucdenver.edu |
| CU Denver / Anschutz Medical Campus | Budget | Erik Welker | erik.welker@cuanschutz.edu |
| CU Denver / Anschutz Medical Campus | CLAS | Rick Allen | richard.allen@ucdenver.edu |
| CU Denver / Anschutz Medical Campus | Finance | Nara Shagdar | nara.shagdar@ucdenver.edu |
| CU Denver / Anschutz Medical Campus | Human Resources | Paul Joyce | paul.joyce@ucdenver.edu |
| CU Denver / Anschutz Medical Campus | OIRE | Dave Deffenbacher | dave.deffenbacher@ucdenver.edu |
| CU Denver / Anschutz Medical Campus | OIRE | Ian Whitman | ian.whitman@ucdenver.edu |
| CU Denver / Anschutz Medical Campus | OIRPA | Irma Peralta | Irma.Peralta@ucdenver.edu |
| CU Denver / Anschutz Medical Campus | OIT | Sharon Grant | sharon.grant@cuanschutz.edu |
| CU Denver / Anschutz Medical Campus | SEHD | Tony Romero | tony.romero@ucdenver.edu |
| CU Denver / Anschutz Medical Campus | SOM IT | Dalan Jensen | dalan.jensen@cuanschutz.edu |
| CU Denver / Anschutz Medical Campus | SOM IT | Micheal Miller | michael.g.miller@cuanschutz.edu |
| CU Denver / Anschutz Medical Campus | LETTS | Brad Hinson | brad.hinson@ucdenver.edu |
| CU Denver / Anschutz Medical Campus | LETTS | Troy Butler | troy.butler@ucdenver.edu |
| CU Denver / Anschutz Medical Campus | Success/Provost | Erika Larson | erika.larson@ucdenver.edu |
| CU Denver / Anschutz Medical Campus | SOM IT | Wendy Christensen | wendy.christensen@cuanschutz.edu |
| CU Denver / Anschutz Medical Campus | SOM IT | Traci Yamashita | traci.yamashita@cuanschutz.edu |
| CU Denver / Anschutz Medical Campus | Health Compass | Michelle Edelmann | michelle.edelmann@cuanschutz.edu |
| CU Denver / Anschutz Medical Campus | Health Compass | James Patton | james.patton@cuanschutz.edu |
| CU Boulder | ODA | Mari Dark | mari.dark@colorado.edu |
| CU Boulder | CEAS | Kayla Brooks | Kayla.Brooks@colorado.edu |
| CU System Administration | PSC | Kelly Richter | kelly.richter@cu.edu |
| CU System Administration | UIS | Caron Lee | Caron.Lee@cu.edu |
| CU System Administration | UIS | RyAnne Scott | ryanne.scott@cu.edu |
Yes, the Tableau server will be HIPAA and FERPA compliant.
Yes, a public space will be provided, and more details will be provided in early 2022.
It will be an enterprise charge, so there will be no charge to individual departments for Tableau Server. See next question for clarification of cost for purchasing Tableau desktop.
For Tableau desktop, CU has negotiated a special rate of $630 per desktop license (per year). If you are purchasing 25 or more licenses, there is a further discounted cost of $567 per license (per year).
UIS will manage licensing for the CU Public and Private Tableau servers.
The system-wide Tableau server will have similar login methods as portal and other enterprise application where you will authenticate against your campus directory.
Please see the questions above regarding the process to purchase a desktop license. Once purchased and installed, you can start building out your reports and dashboard while you wait to be migrated.
The CU Tableau Enterprise project will prioritize migration for existing users first (those who already have a license at the outset of the project). Any new Tableau users will be migrated as soon as possible once the migration and project are complete (fall 2021 at the earliest).
Site Administrator Explorers (i.e. site owners) will manage the users and groups within Tableau and this reference document contains information that may be helpful as they perform their duties as site owners. Click here to view the Tableau Desktop Purchase-Renewal diagram.
