Job Indicator

Job Indicator upgrade overview 

HCM now has a Job Indicator process to ensure information accuracy for employees.

This process will run automatically every night to evaluate and determine which jobs should be flagged as primary and the others as secondary. It will update employees’ job indicators accordingly, based on the logic in the process.  

   Why was this introduced?

The University of Colorado’s talented employees often hold more than one position at the university to share their expertise. In HCM, it is recommended that employees have a single, marked primary job. Previously, HCM defaults the job indicator values. However, most HCM users do not have the ability to update this within an employee's record. An automated process will ensure accuracy for employee records.

   If you have an employee whose primary job doesn't align with new automation rules, what should you do?

An exception table is available for employees whose indicators should be set different than how the process sets them. HCM users can request that employees be placed on the exception table. Guides are also be available to help users request an employee's placement on the exception table.

In the event that an HCM user feels that an employee's record needs to be added to the exception table after the indicator is updated, email hcm_community@cu.edu. Please provide the following information:

• The employee ID and name of the employee.
• The employee record that needs to be updated, and the Job Indicator designation (Primary or Secondary) that should be made.
• A brief explanation why the designation is necessary.

Resources

Job Change, Pay Rate Change and Leave of Absence upgrade overview

Job Change, Pay Rate Change and Leave functions are now Template-Based Transactions (TBT) in HCM, along with additional updates.

Transitioning to template-based transactions remains a high priority for the University of Colorado.

• For HCM users, it streamlines navigation and data entry and provides a user experience consistent with the processes for Hire, Rehire, Additional Job, POI, Transfer and Termination. These new transactions will be available on the Transaction Launch Page.
• For CU’s technical teams, it minimizes the effects of Oracle’s HCM system updates and changes, and keeps CU in compliance for support purposes.

Understanding recent changes

The following resources will help you understand changes and practice new processes.