Questions?

If you have question about a project, click the link under the questions column to email the project manager. 

 

PROJECT NAME PROJECT SUMMARY PROJECT PHASEProject phaseThe project phase identifies where a project, or initiative, is in its cycle. It begins with the planning phase and ends with the closing phase. PROJECT HEALTHProject healthThe project health identifies how a project, or initiative, is doing in terms of budget, timeline and scope. (DURING EXECUTION) QUESTIONS? GO-LIVE

Fall Start 2019

This project will ensure, thru a series of tasks and tests, that campuses can perform normal day-to-day operations while enterprise systems process heavy load during semester start up.

PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. N/A Contact us

TBD

Online Resolution: ERP Integration Platform & Known Automation

The infrastructure will be a single investment to support all online education initiatives launched by campuses. This infrastructure will connect campus-specific MOOC/LMS systems to CU enterprise systems such as the student information system, degree audit, finance, master data management, and other enterprise-wide systems.

Additional details include:

  • One foundation supporting all campuses - Standardized integration platform
  • A scale-able solution - Automation of processes so less manual intervention and resources are needed
  • Pro-actively providing solutions in advance of requests from campuses
PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. N/A Contact us

TBD

Office 365 Email and Chat

This project will transition System Administration email and chat services from on premise Microsoft Exchange to cloud-based Office 365. This will increase efficiencies, increase disaster-recovery, reduce email support costs, align with our campus partners and create a foundation for future collaboration tools across CU.

PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. N/A Contact us

TBD

PSC Data Mart and Reporting Dashboard Project 

This project will help the Procurement Service Center (PSC) to implement an integrated data mart and interactive dashboard that measures, monitors and manages spend performance. These new tools will drive operational efficiencies and enable a self-service reporting capability across the university.

The interactive dashboard will expedite monthly performance report delivery and reduce time users spend interpreting and reviewing results. Dashboards will:

  • Display the data into an easy-to-use visual format
  • Summarize spend data in one integrated view
  • Eliminate the need to interpret complex, unstructured data sets
  • Provide insights with the opportunity to better judge performance and predict results
  •  Allow end users to visualize department spend data at the line level, in one summarized view or customized to display relevant information   
PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. N/A Contact us TBD

SAN Replacement

The SAN Replacement Project will replace, expand and improve the UIS digital storage environments at the 1800 Grant Street, Colorado e-Fort and Hosting.com facilities. The resulting expanded storage will allow UIS to grow, add services and facilitate a move toward the cloud.

The project benefits UIS services and customers by supporting the projected future storage, performance and availability requirements, enabling more hot maintenance, improving and enabling disaster recovery capabilities as well as supporting cross-campus data co-location and disaster recovery collaboration efforts. It serves as a foundational component for UIS’ MultiCloud strategy. 

PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. N/A Contact us TBD

Appsian PeopleUX Upgrade

This foundational project will include the implementation of a new version of PeopleMobile/PeopleUX and Firewall for CS to support performance enhancements and accessibility improvements. The Appsian Tool upgrade is a foundational project and is considered the first phase of the Campus Solutions (CS) program to implement Fluid and to align with Oracle Delivery.

ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us

Summer 2019

Leepfrog Phase 3 - Student Registration within Class Search

This project will allow CU Boulder students to register for classes directly using Leepfrog’s FocusSearch interface, providing a more intuitive experience.

ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Fall 2019

New Service Framework

The UIS reorganization and New Service Framework will strengthen campus partnerships to more effectively set strategy and coordinate efforts. In addition, UIS and campus partners will benefit from a holistic view of the delivery pipeline.

This effort was identified as a top opportunity in the department’s organizational maturation as it responds to the speed and quality of expected changes. This effort supports IT Governance IT Strategic and Annual Plan efforts.

ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. YellowYellow project statusYellow status is given when some aspect of a project is at risk and may require corrective action to stay within budget, timeline or scope. Contact us Spring 2020

Unified Student Experience (USE) Buff Portal MVP

This project will assist in efforts to foster student success by engaging campus leadership on campus-wide student retention efforts and modifying existing IT services (MyCUBoulder, MyCUInfo and various portals) to create a unified one-portal experience for students. It aims to more effectively supporting students throughout their CU Boulder matriculation, in alignment with the Chancellor’s retention goals.

ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Fall 2019

Open Enrollment 2019   

Open Enrollment is a period of time each year where CU employees sign up for, change or drop health insurance. The Open Enrollment project prepares the Human Capital Management (HCM) system for this event, scheduled for April 22 to May 10, 2019.

Employee Services coordinates all customer support, employee communications, payroll testing to confirm new rates are applied accurately for the next plan year,  carrier fairs and informational sessions on each campus and manages the functional requirements and configurations to accommodate benefit changes in HCM.

UIS provides application and system support during Open Enrollment, as well as development and file distribution support for vendor interfaces following Open Enrollment.

ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us  Summer 2019
eRA InfoEd Upgrade       

This project will update InfoEd, an electronic research portal system used to manage the research lifecycle, from start to finish. The newest version adds many enhancements and advantages that will:

  • Modernize the interface in Proposal Tracking (PT) and Award Tracking (AT).
  • Introduce one-click features in the Conflict of Interest (COI) and Human Subjects (HS) modules
  • Enhance routing features including eForms as tabs, more rich text editing options and progressive text search
  • Add ENABLE portal features to improve user experience
  • Add new filtering and sorting options
  • Update to the current release version and fix several bugs
ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Fall 2019
Online MS-EE Degree     

This project will allow UIS to support CU Boulder in creating a fully online, MOOC based master’s degree and certificates in Electrical Engineering using Coursera.    

ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. YellowYellow project statusYellow status is given when some aspect of a project is at risk and may require corrective action to stay within budget, timeline or scope. Contact us  Fall 2019

 


INITIATIVE NAME 
INITIATIVE SUMMARY PHASE HEALTH QUESTIONS? GO-LIVE

HCM Automation

This project enables work with HCM Services and Development teams to support automation strategy represented in the UIS annual plan. PeopleSoft Test Framework (PTF) is an automation tool that enables users to automate the functional testing of PeopleSoft applications specifically for regression testing, maintenance window testing, PT Upgrades, PUM updates and CPUs. Automating functional testing compared to manual testing allows users to complete more tests with a greater level of accuracy and a faster execution time.

PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD

Network Remediation

This initiative will: 

  • Increase UIS processing site bandwidth to campus customers and Internet services.
  • Increase 1800 Grant connectivity bandwidth to campus customers and the Internet.
  • Replace charge-back MOE connectivity cost from UCD with 10Gb/s private BGP peering on new circuit.
  • Allow private peering with UCB/UCCS at 10Gb/s in future at two locations (BGP fail-over).
  • Allow bandwidth increase between UIS and our ISP Front Range GigaPop (FRGP) immediately to 1 Gb/s, with easy expansion to 10Gb/s in increments as required in future.
  • Remove MOE circuit costs from Hosting.com contract.
  • Allow Internet2 (I2) route balancing to maximize bandwidth efficiency.
PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. YellowYellow project statusYellow status is given when some aspect of a project is at risk and may require corrective action to stay within budget, timeline or scope. Contact us TBD

ESA Improvements
 

This initiative will improve the ESA integration by pulling in email addresses and phone numbers that are more aligned with the business needs of eRA users. These improvements will reduce time and effort needed to make corrections in eRA and ensure communications are sent to the appropriate email addresses.

PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD

SP Environment Standardization
 

The SP environment standardization will increase internal efficiencies and external effectiveness by creating standards for security requirements (DEV vs TST), utilization purpose (Development, Unit/System Testing, UAT), better utilization of QRAC resources, more integration points to SAS and third party applications, reduced complexity in managing Firewall Rules and flexibility patching DEV region.

PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. N/A Contact us TBD

Phire Upgrade

Upgrading Phire to provide support for future PeopleTools upgrades and provide additional features for the product.

New features include: Email approval functionality, process scheduler and batch release migration option, compare report improvements, email improvements, and PeopleTools support.

PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. N/A Contact us TBD

Wireless Upgrade

As part of the technology refresh program, we will be upgrading the wireless network environment at the Systems Administration, Advancement, and branch locations. Stronger wireless signals and expanded coverage are just some of the benefits customers are expected to see as part of this upgrade. HA configuration, which isn't currently setup, will be addressed during this initiative and we will maintain current support for the back-end infrastructure. We will look to take advantage of new features and functionalities to ensure a secure, reliable, and performant wireless experience.

PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. YellowYellow project statusYellow status is given when some aspect of a project is at risk and may require corrective action to stay within budget, timeline or scope. Contact us TBD

Self-Service Password Reset

Business Justification: Reduce the overall number of support calls involving password resets.  During peak seasons, password resets frequently becomes a crucial bottleneck for the service desk and a large support burden leading to a loss of productivity.  Additionally, this service will allow our users to reset their password outside of normal support windows.

PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD

CU-SIS: Automated Duplicate Resolution

Since CU went live with Campus Solutions, all four campuses have resolved duplicates manually which is an inefficient, time consuming process for the university. CU needs an automated process that will resolve duplicates systematically by moving and deleting data.

The change will allow users to use an automated process for duplicate prospect records that will resolve the duplicate records systematically by moving/copying data from the duplicate record to the surviving record and eventually deleting the duplicate person ID when the system can based off the data standard in place.

ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD

DataStage Upgrade

The DataStage upgrade will bring the ETL tool back into a supported version so if IBM support is required for any issues, it will be covered under our current support agreement. The value for the Data Warehouse customers is the data environment will be up to date and accurate for their reporting and analytic needs.

ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. YellowYellow project statusYellow status is given when some aspect of a project is at risk and may require corrective action to stay within budget, timeline or scope. Contact us TBD
 

Project Criteria

Level of effort: 350+ hours of work (between both planning and execution phases)
 

Complexity: Cross team interdependent (5+ teams needed)
 

Risk: Work poses a significant risk to the organization

 

Managed by: Project Managers

 

 

Initiative Criteria

Level of Effort: 40+ hours of work

 

Complexity: Coordination across teams; new technology to UIS
 

Risk: Work has a future deadline aiming for but has flexibility; target deadline is one quarter away at minimum
 

Managed by: ADs/Managers