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If you have question about a project, click the link under the questions column to email the project manager. 

 

PROJECT NAME PROJECT SUMMARY PROJECT PHASEProject phaseThe project phase identifies where a project, or initiative, is in its cycle. It begins with the planning phase and ends with the closing phase. PROJECT HEALTHProject healthThe project health identifies how a project, or initiative, is doing in terms of budget, timeline and scope. (DURING EXECUTION) QUESTIONS? GO-LIVE
Open Enrollment 2020

The annual Open Enrollment project prepares the Human Capital Management (HCM) system for the employee benefits open enrollment period scheduled for April 20 - May 8, 2020. During this time, more than 25,000 CU employees have the option to make changes to their benefits. Employee Services coordinates all employee communications, carrier fairs and informational sessions on each campus and manages the functional requirements and configurations to accommodate benefits changes in HCM. UIS provides application and system support during the open enrollment period, as well as development and file distribution support for vendor interfaces during the post-open enrollment period.

PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Summer 2020
Nelnet Connector and Single Sign-On Upgrade

The Nelnet PeopleSoft Connector is responsible for posting student tuition and fee payments to CU-SIS. This upgrade will replace our three-year old version with the latest release. This new connector version utilizes PeopleSoft Integration Broker and has demonstrated markedly improved performance times. Upgrading the student single sign-on method will replace an outdated service with a more secure one by leveraging our PingFederate platform. There will be both user performance and security improvements once the connector is upgraded.

PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. TBD Contact us TBD
NextGen Donor Management Platform

The Advancement Next Generation Donor Management project (Next Gen) is a three phase, multi-goal, cross-campus plan that will have positive and far-reaching University-wide benefits in efficiency savings, cost reduction, and increased private support for the University of Colorado (CU). This request is to support years four, five and six of a nine-year Advancement business strategy that will transform constituent engagement from a disparate, unlinked system to a unified platform while still providing campus and entity Advancement teams autonomy and control.

PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. TBD Contact us TBD
Removal of ePAR Job Changes

This project will focus on the Job Changes process in the continuing effort to replace the 3rd party (SmartERP) solution implemented in December 2015. The cross campus HR Services Management Team identified the ePAR Job Changes, ePAR Pay Rate and ePAR Leave transactions for removal and transformation to PeopleSoft delivered Template Based Transactions. In removing these transactions, it shifts the University closer to providing a single user experience when entering transactions, enhances processing time, stabilizes the system and utilizes delivered vendor supported functionality. It also sets the technical framework for the removal of the remaining ePAR transactions.

PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. TBD Contact us TBD
ePAR Termination Removal

This project will focus on the termination process in the continuing effort to replace the 3rd party (SmartERP) solution implemented in December 2015. The cross campus HR Services Management Team identified the ePAR termination transaction for removal and transformation to PeopleSoft delivered Template Based Transactions. In removing this transaction, it shifts the University closer to providing a single user experience when entering transactions, enhances processing time, stabilizes the system and utilizes delivered vendor supported functionality. It also sets the technical framework for the removal of the remaining ePAR transactions.

ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Spring 2020
HCM eBenefits Fluidization

Fluid Benefits enrollment brings a simple, intuitive and modern benefits selection experience to CU employees and retirees. This updated technology allows for mobile-friendly self-service for new hire benefit enrollment. This effort will put in place functionality to be used for the annual benefits Open Enrollment project.

ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD

Leepfrog Phase 3 - Student Registration within Class Search

This project will allow CU Boulder students to register for classes directly using Leepfrog’s FocusSearch interface, providing a more intuitive experience.

ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Spring 2020

New Service Framework

The UIS reorganization and New Service Framework will strengthen campus partnerships to more effectively set strategy and coordinate efforts. In addition, UIS and campus partners will benefit from a holistic view of the delivery pipeline.

This effort was identified as a top opportunity in the department’s organizational maturation as it responds to the speed and quality of expected changes. This effort supports IT Governance IT Strategic and Annual Plan efforts.

ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Spring 2020
Online MS-EE Degree     

Phase 2 Release 2 will provide additional features to support for credit MSEE courses on Coursera.

This project will allow UIS to support CU Boulder in creating a fully online, MOOC based master's degree and certificates in electrical engineering using Coursera.

ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us  Spring 2020

Online Resolution: Phase II

The infrastructure will be a single investment to support all online education initiatives launched by campuses. This infrastructure will connect campus-specific MOOC/LMS systems to CU enterprise systems such as the student information system, degree audit, finance, master data management, and other enterprise-wide systems.

Additional details include:

  • One foundation supporting all campuses - Standardized integration platform
  • A scale-able solution - Automation of processes so less manual intervention and resources are needed
  • Pro-actively providing solutions in advance of requests from campuses
ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us

Spring 2020

PSC Data Mart and Reporting Dashboard Project 

This project will help the Procurement Service Center (PSC) to implement an integrated data mart and interactive dashboard that measures, monitors and manages spend performance. These new tools will drive operational efficiencies and enable a self-service reporting capability across the university.

The interactive dashboard will expedite monthly performance report delivery and reduce time users spend interpreting and reviewing results. Dashboards will:

  • Display the data into an easy-to-use visual format
  • Summarize spend data in one integrated view
  • Eliminate the need to interpret complex, unstructured data sets
  • Provide insights with the opportunity to better judge performance and predict results
  •  Allow end users to visualize department spend data at the line level, in one summarized view or customized to display relevant information   
ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Summer 2020

SAN Replacement

The SAN Replacement Project will replace, expand and improve the UIS digital storage environments at the 1800 Grant Street, Colorado e-Fort and Hosting.com facilities. The resulting expanded storage will allow UIS to grow, add services and facilitate a move toward the cloud.

The project benefits UIS services and customers by supporting the projected future storage, performance and availability requirements, enabling more hot maintenance, improving and enabling disaster recovery capabilities as well as supporting cross-campus data co-location and disaster recovery collaboration efforts. It serves as a foundational component for UIS’ MultiCloud strategy. 

ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD

Spring Start 2020

This project will ensure, thru a series of tasks and tests, that campuses can perform normal day-to-day operations while enterprise systems process heavy load during semester start up.

ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us

Spring 2020

Unified Student Experience (USE) Buff Portal MVP

This project will assist in efforts to foster student success by engaging campus leadership on campus-wide student retention efforts and modifying existing IT services (MyCUBoulder, MyCUInfo and various portals) to create a unified one-portal experience for students. It aims to more effectively supporting students throughout their CU Boulder matriculation, in alignment with the Chancellor’s retention goals.

ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Fall 2019

 


INITIATIVE NAME 
INITIATIVE SUMMARY PHASE HEALTH QUESTIONS? GO-LIVE
Billing Automation Phase II Campuses have requested process improvements to their current business processes to eliminate inefficiencies. The opportunities for improvement identified will eliminate many manual processes and significantly save time in generating and delivering invoices. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
Electronic Data Exchange This is to support a Colorado Department of Higher Education (CDHE) initiative to electronically share transcripts between Colorado schools. Receiving transcripts in the PESC-standard XML format allows for the expedited ingestion of transcript data into CU-SIS systems for the purpose of admissions and transfer credit decisions. Currently, extracting transcript data for these purposes is a manual process taking up work hours for admissions offices to complete and creating a delay for students to receive pertinent information for their decision to attend the university. Moving to an electronic and automated solution frees up time for Admissions offices while giving prospective students an increased level of service. PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD

Network Remediation

This initiative will: 

  • Increase UIS processing site bandwidth to campus customers and Internet services.
  • Increase 1800 Grant connectivity bandwidth to campus customers and the Internet.
  • Replace charge-back MOE connectivity cost from UCD with 10Gb/s private BGP peering on new circuit.
  • Allow private peering with UCB/UCCS at 10Gb/s in future at two locations (BGP fail-over).
  • Allow bandwidth increase between UIS and our ISP Front Range GigaPop (FRGP) immediately to 1 Gb/s, with easy expansion to 10Gb/s in increments as required in future.
  • Remove MOE circuit costs from Hosting.com contract.
  • Allow Internet2 (I2) route balancing to maximize bandwidth efficiency.
ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. YellowYellow project statusYellow status is given when some aspect of a project is at risk and may require corrective action to stay within budget, timeline or scope. Contact us TBD
Student Aid Internet Gateway File Automation This project will allow the financial aid offices on each of our campuses to send and receive important data files to and from the federal government in an automated and secure fashion via the Student Aid Internet Gateway (SAIG). The current process of generating, sending and receiving files from and into the campus solutions system is time consuming and error prone. Users currently send and receive many different files from the federal government on a daily basis, including FAFSA, direct loan and federal Pell grant data and this process will allow the campuses to automate the process to free up valuable time. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us
TBD
SharePoint Online CU Systems will benefit by migrating SharePoint on-premises to SharePoint Online, as it provides a more synchronous, feature-rich, reliable and up-to-date collaborative experience. It integrates seamlessly with Office365 and its applications, including OneDrive and the SharePoint mobile app. It dramatically reduces administrative overhead, keeping the environment up to date and secure. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. RedRed project statusRed status is given when an aspect of the project is not within budget and/or is not meeting timeline or scope expectations. Corrective action is required if the project is to meet agreed-upon budget, timeline or scope.  Contact us
TBD

CU-SIS: Automated Duplicate Resolution

Since CU went live with Campus Solutions, all four campuses have resolved duplicates manually which is an inefficient, time consuming process for the university. CU needs an automated process that will resolve duplicates systematically by moving and deleting data.

The change will allow users to use an automated process for duplicate prospect records that will resolve the duplicate records systematically by moving/copying data from the duplicate record to the surviving record and eventually deleting the duplicate person ID when the system can based off the data standard in place.

ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
Sunapsis Upgrade This initiative will build a new environment for development, implement a new version of Sunapsis, and implement the student/scholar portal. Benefits include:
 
  • Upgrade prior to being out of support July 2020
  • Separation of development from functionality testing, minimizing impacts to one another and improving efficiencies
  • Modernized user interface for improved staff experience
  • Implementing student/scholar self-service portal, easing communications with International Student and Scholar Services
ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us
TBD
UCCS Fluid Student Portal The projects provides a modern, improved user experience across desktop and mobile devices using PeopleSoft Fluid. The updated UCCS student portal will include enhanced navigation, improved course schedule, an academic calendar and dynamic content on tiles, creating a dashboard-like look and feel. ExecutionPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us
TBD
 

Project Criteria

Level of effort: 350+ hours of work (between both planning and execution phases)
 

Complexity: Cross team interdependent (5+ teams needed)
 

Risk: Work poses a significant risk to the organization

 

Managed by: Project Managers

 

 

Initiative Criteria

Level of Effort: 40+ hours of work

 

Complexity: Coordination across teams; new technology to UIS
 

Risk: Work has a future deadline aiming for but has flexibility; target deadline is one quarter away at minimum
 

Managed by: ADs/Managers