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Before you reconcile travel expenses:
We recommend that you review the Procurement Service Center (PSC) Procedural Statement Travel
How you reconcile travel and other expenses depends on your role at the University:
Reconciling Travel - Employee
When your trip is over, use the Concur Travel & Expense System (Concur) to reconcile your Travel Card charges and get reimbursed for out-of-pocket expenses. This is done on a Travel Reconciliation expense report. Note that it may take several days or more for your Travel Card transactions to be imported into Concur: be sure to wait for them before you finalize your report.
If you are new to the University or travel infrequently, please visit the Infrequent Traveler links below.
Reconciling Travel - Non-Employee
Upon conclusion of the trip, non-employees submit documentation of expenses, including any required receipts.
The sponsoring department requests reimbursement for the non-employee in one of two ways: by creating a Non-Employee Reimbursement expense report in the Concur Travel & Expense System (Concur), or, by submitting the Non-Employee Reimbursement-International (NRI) paper form.
When working with an Independent Contractor according to the Scope of Work (SOW) process, the non-employee's travel expenses must be covered as part of the SOW. This means that expense reimbursement is accomplished using the CU Marketplace payment mechanism (Payment Voucher or Purchase Order) associated with the SOW.
Reconciling Travel - Student
Student employees traveling on University business follow the guidelines set forth for employees in the PSC Procedural Statement Travel. This includes using the Concur Travel & Expense System (Concur) to prepare a Travel Reconciliation expense report.
Students who are not employees follow the guidelines for non-employees (see above).
Are you an infrequent traveler?
You may want to visit the links below. They offer good tips and reminders for infrequent travelers.