The University of Colorado is closely monitoring the situation in Israel, Gaza, and the West Bank as it affects University travel. Many airlines have already cancelled or suspended flights, and traveler advisories are changing regularly. For the most up-to-date information on worldwide travel advisories and how those impact any University business travel planning, please refer to the US Department of State Travel Advisories page.
CU travelers are also encouraged to utilize ISOS Membership Services (enter CU’s Membership No. 11BCAS000006 to log in) as an additional resource. To receive updated notifications dependent on your travel destination, download the ISOS mobile app. Note: All travel booked through Concur/CBT is automatically registered with ISOS.
This commodity includes employee (faculty/staff) moving services. The University utilizes two cooperative purchasing agreements under E&I: UniGroup and SIRVA.
(Note: For moving services needed by departments – e.g., to transport field equipment, artwork, or office furniture – refer to the PSC’s Commercial Vehicle Rental guidance.)
All employee moving expenses paid by CU are taxable (earnings code MVT). This applies whether CU is reimbursing employees ... or paying moving companies directly on their behalf.
- To handle tax reporting on moving company payments, organizational units must work with the University suppliers listed below so that Employee Services can obtain and report the associated tax liabilities to employees.
- To handle tax reporting on house-hunting trips and moving reimbursements, organizational units must follow Employee Services Moving procedures.
Arrangements for site surveys through the supplier contacts listed must be done at the earliest possible time to ensure that the move dates can be met. Peak move times (summer months) are booked quickly, and this will impact the mover's ability to meet the incoming employee's expectations. Organizational units are encouraged to receive at least two quotes prior to creating a purchase order/requisition, although this is not required. If there are any issues or concerns affecting a move, contact the purchasing agent immediately.
Procurement Options and Procedures
- $10,000 or less: Submit a Purchase Requisition through the CU Marketplace. May also use the University Procurement Card (up to $5,000) with the suppliers listed below.
- Above $10,000: Organizational units are encouraged to receive at least two quotes, although this is not required. Submit the preferred quote along with the Purchase Requisition through the CU Marketplace. Attach the quote to the requisition as an External attachment, and reference which E&I contract number is being utilized.
Mayflower, United Van Lines, and UniGroup Logistics are all housed under the UniGroup agreement with E&I. This agreement has the capability to provide services nationwide and can arrange customized pickup and delivery services to anywhere in the continental US.
Contract Number: CNR01503 (use this number when requesting moving services)
SIRVA has the capability to provide services nationwide and can arrange customized pickup and delivery services to anywhere in the continental US.
Contract Number: CNR01504
Place Orders With:
Morgan Deering, General Sales Manager/ Relocation Consultant for Allied Van Lines (Baileys Moving) 720-975-6889 or 303-799-1810 I Email: firstname.lastname@example.org
Eric Reed SCRP, SGMS, Vice President, Corporate Channel at SIRVA, Phone: 714.420.4268 | Email: email@example.com
If you are interested in learning about the availability of a minority owned provider for your move or relocation, please contact Bobbi Maniglia at bobbi.maniglia@SIRVA.com.