This commodity is for the rental of photocopy machines and multi-function devices.  Below you will also find information regarding toner cartridges. 

The University agreement for copiers with Konica Minolta and Xerox is mandatory.

Procurement Options and Procedures

  • Departments select a 36 or 60 month rental with either Xerox or Konica Minolta.
  • Departments should contact the sales representatives from Xerox and/or Konica Minolta for assistance in selecting the appropriate model to best serve their needs.
  • The PSC has extended current contracts with Xerox and Konica Minolta through March of 2024.

Supplier Information

Konica Minolta

Order Konica equipment via the Konica punch-out catalog on the CU Marketplace.

Contact Information

All Campuses

Sales Representative: Kate Dougherty -; Phone: 602.798.7252

Sales Manager: Heath Kidd -; Phone: 303.463.1083

For Device Service or Maintenance

Call 800-456-5664 and provide your device serial number or equipment ID. Or, log into your MyKMBS account to place a service request or to order supplies.


Order Xerox equipment via the Xerox punch-out catalog on the CU Marketplace.

Contact Information

All Campuses

Lety Shephard- - 720.440.1304 (Mobile) or 303. 759.5440 (Office)
Ben Beyea- - 855.276.5169

For Device Service or Maintenance

Call 800-821-2797 and provide your device serial number. Select the appropriate option based on the prompts provided and your specific need (service, supplies, etc.).


As the rental or lease term of your current copier contract expires, you can select a new machine from either Xerox or Konica Minolta on a 36 or 60 month rental term. Monthly charges will include a fixed rental fee, and a cost per copy fee, which will vary depending on your actual usage per month.

Departments are encouraged to consult with the Xerox and/or Konica Minolta sales representative to select the appropriate equipment.

The following are included in your base monthly rental rate:

  • Toner
  • Scan/print capabilities
  • Finisher with stapling capabilities
  • Staples for use in the finisher
  • No required monthly minimums (you only pay for what you use)
  • Default duplex (copy on both sides) to reduce paper consumption and expense
  • Ability for each department to set access codes
  • Equipment maintenance and repair
  • Recycling of empty toner containers
  • Delivery
  • Initial installation, and associated trash removal
  • Unlimited end-user training
  • All parts, equipment, and supplies necessary to facilitate the day-to-day operation of the equipment.
  • Equipment removal at end of rental term.
  • Any labor and shipping costs associated with the items listed above

Additional equipment options and upgrades, such as fax capability, are available for each machine. Please contact the supplier sales representative for further details.

Rental Fees


Current Pricing Can be Found in CU Marketplace

Konica Minolta

Current Pricing Can be Found in CU Marketplace

Sustainability Information

All of these machines:

  • Are Energy Star and EPEAT rated
  • Come set from the factory to print duplex
  • Provide free recycling programs – see information below:

How to Recycle Your Used Copier Toner Cartridges and Other Items:

Within CU’s master agreements with Xerox and Konica Minolta, both suppliers provide free toner recycling programs. Please review the information below regarding each supplier’s program.

Xerox’s Free Eco Box Recycling Program:

When you replace your spent consumable, save the box the new consumable comes in. Place your spent consumable inside the box, then put that box into your cardboard box to return the spent supply item to Xerox. Use any cardboard box from your workplace to ship used Xerox supplies in place of ordering an Eco Box kit. Both the box and the contents will be recycled, and one less new cardboard box will need to be produced.

Step 1 - Prepare your items for shipping:

  • The maximum box dimensions are 23" x 23" x 18".
  • The maximum weight is 25 lbs.
  • There is a minimum of 5 items for recycling per box.
  • Items should be sealed in a plastic bag (such as a trash bag) to contain toner dust in shipping.
  • Remove any prior shipping or address labels from the box.
  • Box should be taped securely closed.

Step 2 - Order UPS shipping labels:

  • Request labels here.
  • A shipping label will be emailed to the email address provided.

Step 3 - Return your items for recycling:

  • Ship Eco Box(s) via UPS. Send three boxes or save the extra labels to return "Create Your Own" Eco Boxes at a later time.

Konica Minolta’s Clean Planet Program:

If it is your first time using the Clean Planet Program, you will need to register for a new customer ID.  Once your account is verified and the log in information is provided, you will be able to order supplies via the website. You will have the option to select the program that most closely meets your monthly usage of cartridges and bottles.

Small and home office customers: “Create Your Own Clean Planet Box”

  • Intended for customers who use less than 3 consumables per month. Consolidate at least 5 Konica Minolta consumables in your own spare box (any box that you have on hand is fine to use), affix the UPS shipping label after printing it from the website, and ship.  
  • Mid-sized customers: “Box Program”
  • The Box Program is ideal for customers who utilize between 4 and 200 cartridges per month. Each order includes 3 individual recycling boxes that are designed to hold 10 to 15 items (when placed into the recycling box without the original packaging). The boxes come complete with pre-affixed return UPS labels. When a box is full, simply secure the liner with the included zip ties, tape the lid, and schedule a pick up through UPS.

Purchasing Agents

Sabrina Stewart