Job Change, Pay Rate Change and Leave of Absence upgrade overview

On Nov. 9, Job Change, Pay Rate Change and Leave functions will transition to Template-Based Transactions (TBT) in HCM, along with additional updates.

Transitioning to template-based transactions remains a high priority for the University of Colorado.

  • For HCM users, it streamlines navigation and data entry and provides a user experience consistent with the processes for Hire, Rehire, Additional Job, POI, Transfer and Termination. These new transactions will be available on the Transaction Launch Page.
  • For CU’s technical teams, it minimizes the effects of Oracle’s HCM system updates and changes, and keeps CU in compliance for support purposes.

What is changing?

  • Template-Based Transactions: ePAR Job Change function, Pay Rate and Data Change functions and Leave (Leave of Absence and Short Work Break) will be completed as template-based transactions.
  • Changes to existing TBTs: Retrofits to existing TBTs will reduce manual effort and processing time.
    • Work study: Rather than going into custom process pages, users can identify work-study employees while creating a position.
    • Auto-termination returns: Users will be able to enter an expected termination date for an employee during the hire process or during the course of the employee’s employment. The date can be managed, as needed. When the date is reached, the employee’s record will be terminated. This reduces manual effort in processing routine, seasonal positions. Robust logic will ensure people occupying benefits-eligible positions won’t be automatically terminated.

Project timeline

Upcoming HCM Community Meetings

HCM Community Meetings provide users a demo of the upgrade, how to navigate these new resources, meet your campus change agents and ask questions. Campus change agents and an Employee Services representative will attend each virtual event. Save the date for your campus Town Hall.

Colorado Springs
Sept. 22 to Oct. 1

UCCS will present HCM upgrade information alongside other Human Resources changes during HR Liaison Meetings. Click here to register for a session.

Boulder
2:30 - 4 p.m. Oct. 8

Invitations with Zoom details were sent Sept. 24 and will be available in the Oct. 2 HCM newsletter. Send any questions you may have to kenny.nelson@colorado.edu.

 

Denver
 12:30 - 2 p.m. Oct. 13

Invitations with Zoom details were sent Sept. 24 and will be available in the Oct. 2 HCM newsletter.

 

Anschutz
2:30 - 4 p.m. Oct. 13

Invitations with Zoom details were sent Sept. 24 and will be available in the Oct. 2 HCM newsletter.

 

 

 

Campus Change Agents

Each campus has designated change agents to ease the transition of the upgrade. These liaisons ensure all users have up-to-date information and provide training support. If you have questions as a user about the upgrade, reach out to one of your campus change agents.

Colorado Springs

  • Gregory Krems
  • Jennifer Biga
  • Jessica Bell
  • Anthony Pitts

Boulder

  • Lynzy Morrison
  • Angela Cho

 

 

Denver

  • Gabrielle Sawusch
  • Theresa Anderson
  • AnQuanette Murray-Cawthorn
  • Teri Wilson
  • Brooke Fitzpatrick

Anschutz

  • Ben Patient
  • Tracy Gray
  • Jay Rodenburg
  • Veronica Graves
  • Thuy Nguyen
  • Brendon Bravo
  • Joanna Ramirez-Darnell

System

  • Josh Navarro
  • Joyce Gamboa

 

 

 

 

Understanding coming changes

In the lead up to Nov. 9, we’ll provide resources to help you prepare and feel ready. Check this page for blogs explaining changes, guides for the new processes and hands-on courses that will allow you to practice new processes.

   Guides

Coming soon!

   Courses

Coming soon!