For official university business?

In the best interests of the University?

The most effective way to accomplish official University business?  Meaning that, without the expenses, would programmatic objectives be difficult or otherwise more costly to achieve?  Or would the impact, level, or quality of the achievement be reduced?

In compliance with applicable policies, laws, regulations, and rules; and contracts, grants, and donor restrictions, including having the required approvals and authorizations by the appropriate fiscal role? 

Within the available resources of the responsibility unit, taking into consideration all outstanding commitments and encumbrances?

Directly beneficial to the responsibility unit where it is being charged?

Reasonable? Meaning that the quantity and quality of goods or services being purchased is sufficient to meet the University’s identified need without exceeding it.

In compliance with University conflict of interest provisions?