Offer Guidance

This section outlines requirements and process for making offers to new or current employees and retention offers to existing employees.


Human Resources should be consulted before making a verbal offer to an employee or prospective candidate.

Human Resources will compare equity internally and factor in the candidates experience to provide the hiring manager with a range or number that can be provided to the candidate. 

Retention offers

When a current employee receives an offer from another employer, a retention offer may be possible, if deemed appropriate by Human Resources. A formal letter of offer from the competing organization must be provided to Human Resources.

If a change in compensation is within range for the position and does not cause equity issues, Human Resources may approve a retention offer.

If the department cannot produce an external offer letter, then a retention offer cannot occur. Instead, the department will have to request a promotion, reclassification, market adjustment, or in-range salary increase.