Fiscal Year (FY) 2018 ends at midnight on June 30, 2018.

Follow these deadlines and instructions to ensure that your FY 2018 expenses post and pay appropriately in FY 2018.

New Suppliers

Supplier Portal Registration/W-9 & W-8 Submission - 6:00 p.m. Fri, June 15

To ensure payment in FY 2018, this is the last day to provide supplier information to the PSC to request a new supplier or update an existing supplier.

  • For purchasing and payment in CU Marketplace: External suppliers need to complete registration in the CU Supplier Portal by this date.
  • For payment via Payment Authorization (PA) or Study Subject Payment (SSP) form: Departments need to include the suppliers' W-9/W-8 forms with the PA/SSP forms and submit to the PSC by this date (email APInvoice@cu.edu).

Supplier Invoices and Paper Forms 

Payment Vouchers (PVs) in CU Marketplace - 6:00 p.m. Fri, June 15

To ensure payment in FY 2018, this is the last day to provide campus approval for PVs in the Marketplace.

  • All required documentation/signatures must be included (e.g., fully approved SOW form, invoice, other required documentation).
  • PVs must be ready for processing by the PSC. This means PVs will be in the AP Final Review workflow step in the Marketplace.

Supplier Invoices for CU Marketplace - 6:00 p.m. Fri, June 15

To ensure payment in FY 2018, this is the last day to submit PO/SPO invoices to the PSC.

  • Submit to APInvoice@cu.edu.
  • The PO/SPO# must be noted on the invoice.
  • Supplier payment terms apply; this may cause payment in FY 2019. 

Paper Forms: Payment Authorization (PA), Study Subject Payment (SSP), Non-Employee Reimbursement (NR) - 6:00 p.m. Fri, June 15

To ensure payment in FY 2018, this is the last day to submit paper forms (PAs, SSPs, NRs) to the PSC. 

  • Submit to APInvoice@cu.edu.
  • All required documentation/signatures must be provided.

Employee Reimbursements and Commercial Cards

Employee Travel/Reimbursements in Concur - 6:00 p.m. Thurs, June 21

To ensure payment in FY 2018, this is the last day to provide campus approval for employee travel/expense reports in the Concur Travel & Expense System.

  • Assign Travel Card expenses to expense reports, identify out-of-pocket expenses, process cash advances, and attach all required documentation. 
  • The traveler/individual requesting reimbursement must submit the report in Concur.

Procurement Card Transactions in Concur - 6:00 p.m. Fri, June 22

To ensure payment in FY 2018, this is the last day to provide campus approval for Procurement Card expense reports in the Concur Travel & Expense System.

  • Assign Procurement Card expenses to expense reports and attach all required documentation.
  • The cardholder must submit the report in Concur.
  • If the Procurement Card Approving Official (AO) will not be available, be sure an Approve Delegate has been designated.

Additional Resources

  • Accrual deadlines: Some FY 2018 expenses that are not processed in the FY can be accrued to (expensed in) FY 2018. Follow the deadlines and instructions in How to Ensure Accrual to Fiscal Year 2018. 
  • The accrual process: Learn about automated accruals, how to enter manual accrual journals, and how accruals look on your m-Fin financial reports. Check out our FY 2018 Year-End Information page.