While the majority of Employee Services staff will work remotely to do our part to reduce community spread of the COVID-19 virus, our services will continue without interruption. We're dedicated to providing excellent service to every CU employee and every HCM user. You can still reach us by phone or email. If you have questions or need assistance, reach out at firstname.lastname@example.org or 303-860-4200, option 2.
W-2s will be mailed by Jan. 31,Form 1095-C releases by March 2, Form 1042-S sent before March 15
All 2019 W-2s will be sent to the mailing addresses employees have on file in the employee portal by Jan. 31 and the 2019 1095-C will be mailed by March 2 to employees eligible for health benefits last year. Both forms will be available in the portal shortly after they are released.
Note: If an employee didn’t receive their W-2 in the mail, please direct them to the Employee Services website to see what to do.
International employees: Non-resident alien taxpayers whose wages or non-qualified scholarship payments are eligible for a tax treaty exemption will be issued a 1042-S form. The IRS requires 1042-S forms to be mailed no later than March 15 but, to allow filers more time, we strive to mail forms well in advance of that deadline. Individuals with tax treaty exempt income or with taxable scholarship should wait to receive the 1042-S form before filing personal income tax returns. In some cases, non-resident employees may receive Form W-2 as well if receiving taxable wages.
Accessing the W-2 electronically
- Log into the employee portal.
- Select the CU Resources tab. (CU System employees can skip this step.)
- Open the CU Resources Home dropdown menu at the top, center of the page and select My Info and Pay.
- Choose the W-2 tile. Employees will be prompted to verify their identity before they can access this information.
Note for employees who access their W-2 through ADP: You must enter the zip code you lived in as of Jan.6.
What if employees see two different W-2s in their portal?
If employees see two W-2s (CU and CUR), we recommend they submit the ADP W-2 with their tax filing. This W-2 is a combination of CU and CUR wage and tax information.
Submitting multiple W-2s from the same company or with the same EIN may cause confusion with the IRS and states. This may cause a delay in processing their tax return.
About Form 1095-C
Form 1095-C is sent annually, providing employees with information regarding employer-provided health insurance coverage. It specifies the months of health care coverage for the employee and their eligible dependents.
When completing their federal tax return, employees will need to indicate whether they had qualifying health coverage for all of 2019 or whether they qualified for a health coverage exemption. Per the IRS, employees are not required to submit this form with their 2019 tax filing. However, they should keep this form with tax records. If questions arise, employees should consult a qualified tax advisor.
Accessing Form 1095-C electronically
- Log into the employee portal.
- Open the CU Resources Home dropdown menu at the top, center of the page.
- Click the Benefits and Wellness tile.
- Choose the Benefits Tools tile and click the View Form 1095-C tile.
You’ll be prompted to verify your identity before you can access your forms. Once authorized, click on the Tax Form you’d like to view and download your form. If a form has not been issued to you, a message will populate stating that no form is available.
Helpful resources are available
If employees have general questions regarding their W-2s, information can be found here.
For additional assistance, please instruct them to contact an Employee Services payroll professional at 303-860-4200, option 2.
If employees have questions about this form, a qualified tax advisor should be consulted.
For additional questions, call a Benefits Professional at 303-860-4200, option 3, or email email@example.com.