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Use these tips for processing early terminations. Deadline is Dec. 18

If you are making a pay rate change to contracts, remember:

  • Pay rate changes must be effective dated the first day of the next payroll. This date is currently Dec. 1, 2017.
  • Always maintain the No Proration of Change Amount button.
  • The first day of the following payroll is when payroll processing begins.
  • Backdating contracts does not update projected pay on the Contract Payment Details page. This results in incorrect paychecks for employees.

Note: Prior to Dec. 2, any change to a contract end date must be completed by your HR office or Employee Services. On Dec. 2, a change will migrate so when a job record is terminated for a contract employee, the job data termination action will insert a termination in Update Contract Pay NA for that contract. You must still complete a pay rate change for the contract to pay out correctly.

Tips for correctly paying out Earnings Not Paid (ENP) for early terminations this December

Complete these steps to end contracts early and pay out ENPs for both 9-pay-12 and 9-pay-9 contract appointments by Dec. 18:

  1. Complete a pay rate change to reflect the new contract worth based on the early termination (usually half of the academic year compensation to reflect pay for fall semester). Remember, the pay rate change must be effective dated Dec. 1, 2017. 
  2. Prior to Dec. 2, contact your campus HR office or Employee Services (hcm_community@cu.edu) to make corrections to all contract end dates. Changing the termination date on the Update Contract Pay page will cause the ENP to pay out in December.
  3. After Dec. 2, terminating Job Data will insert a termination date on the Update Contract Pay page, causing the ENP to pay out in December. Off-cycle will not be needed if the pay rate change and termination are completed.

Questions? Take a look at these available resources

Two step-by-step guides are available to assist you when completing contracts and pay rate changes.

  1. This pay rate change step-by-step guide describes the process for entering a Pay Rate Change using an ePAR Pay Action.
  2. The working with contracts step-by-step guide contains additional guidelines and details about changing contract pay, changing parameters of a contract and reappointments.

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