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Tips for successful group terminations

To make sure your group terminations process successfully, we’re asking you to double check your data.

The Group Terminations transaction page can save you time and data entry by terminating dozens of employees in one transaction. Review this step-by-step guide to learn how.

Tip 1: Run the group termination queries

Before you submit the group termination transaction, it’s important to run these queries:

  • CUES_HCM_END_APPOINT_CONTRACT identifies records that should be terminated, and
  • CUES_PAY_GROUP_TERMINATION identifies records that contain future-dated rows that will not process correctly. You must remove these records from Selected for Group Transaction before you submit; if these employees are included in the transaction, all terminations fail and may cause overpayments.

You can find the queries here: Main MenuCU HCM User WorkCenterResourcesQuery Manager. For a refresher on accessing and running queries, check out this step-by-step guide and webinar recording.

Tip 2: Check the query results against job data

It’s good practice to check the query results against job data.

We’ve heard a few cases where the query data seem inaccurate since it shows known active employees in “terminated” status. Most likely, the report is accurate because another department user has already terminated individual employees without your knowledge.

Remember, you must remove employees in “terminated” status from the group termination transaction to process successfully.

Tip 3: Check if terminations updated in job data

Once you submit the transaction, look for a System Updated/Completed message: this means all terminations processed successfully.

Then, check job data again to ensure the terminations updated correctly.

We hope you find these tips useful. You can find the step-by-step guide in the Group Terminations web page or the master resources guide.  

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