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November biweekly payroll processing date, deadline moves with HCM launch extension

Employee Services will be processing November's biweekly payroll early to work around the Thanksgiving holiday and accommodate the delayed launch of the new Human Capital Management (HCM). As a result, you must complete time collection at 5 p.m. on Friday, Nov. 20, for the pay period that ends on Saturday, Nov. 21, for biweekly paid employees. These employees will receive their pay on Friday, Dec. 4.

By meeting this deadline, you ensure we can transfer data into the new system and have a smooth conversion in preparation for the new HCM launch date, Thursday, Dec. 3. Starting on Sunday, Nov. 22, you may access HRMS data in view-only mode to review department registers.

Dec. 4 special off-cycle payroll

If you miss this deadline, or if you need to pay employees during our two-week outage, you can pay employees via the off-cycle payroll we run on Thursday, Dec. 3. Employee Services will simplify this process for you by asking that you enter data in an Excel file and send it to our team via secure email at hcm_community@cu.edu no later than 2 p.m. on Thursday, Dec. 2. This off-cycle processing will pay on Friday, Dec. 4. We hope this process will eliminate extra work on your end.

Note: Some employees may receive their pay in two separate checks due to the timing of November payroll processing. Please inform your team that this is a possibility.

Questions? Call our payroll professionals at 303-860-4200, option 2, or email us at es_nightly@cu.edu.


Pay dates

Monthly—Monday, Nov. 30

Biweekly—Friday, Nov. 6; Friday, Nov. 20

November 2015 time collection deadlines

Please verify your data and have your time collection batches approved by the deadlines below. Unapproved batches will not be included in this month's payroll processing.

Monthly

Deadline: 5 p.m. Monday, Nov. 16 (for the pay period ending on Monday, Nov. 30)
Pay date: Monday, Nov. 30

Biweekly

Deadline 1: 5 p.m. Thursday, Nov. 12 (for the pay period ending on Saturday, Nov. 7)
Pay date: Friday, Nov. 20

Deadline 2: 5 p.m. Friday, Nov. 20 (for the pay period ending on Saturday, Nov. 21)
Pay date: Friday, Dec. 4

Special weekly off-cycle

Deadline 1: Noon Tuesday, Nov. 10 (for the pay period ending on Thursday, Nov. 5)
Pay date: Friday, Nov. 13

Deadline 2: Noon Monday, Nov. 16 (for the pay period ending on Thursday, Nov. 12)
Pay date: Friday, Nov. 20

Comments

Megen Princehouse

The days of the week and the dates for some of these payroll deadlines do not match. For example, November 20 is not a Monday, as is shown under Deadline 2 for Biweekly payroll. Could someone please double-check these?
 

Employee and Information Services

We've updated all references to Friday, Nov. 20. Sorry for the confusion!
 

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