Foreign vendors to see changes to W-8 tax forms in 2015
If your department pays foreign individuals or entities, expect to see changes when these groups submit W-8 forms, which are collected to certify U.S. tax status.
Effective Jan. 1, 2015, certain foreign entities will no longer submit the W-8BEN. Instead, they will be required to submit Form W-8BEN-E. Foreign nonresident alien individuals will be required to submit the new, 2014 version of the W-8BEN to declare their nonresident U.S. tax status. Because the current, 2006 revision of the W-8BEN is considerably simpler than the new Form W-8BEN-E, you may consider contacting foreign entities that have submitted the W-8BEN form previously to request they resubmit the form by the end of the year. (Learn more about submitting the W-8BEN form before year’s end.) This would effectively extend the expiration date of the vendor’s W-8BEN by at least three years.
Please note that neither the university’s Procurement Service Center (PSC), which collects the forms, nor its International Tax Office have the legal authority to advise foreign vendors as to which W-8 Form is most appropriate.
Access the new forms and their instructions at www.irs.gov. Click the “Forms & Pubs” tab within the top menu, then select the “Current Forms & Pubs” button. Here, you’ll enter “W-8” into the search field to access the current versions of the W-8.
Please contact the International Tax Office for questions about form requirements: