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Fall Faculty Contracts updates and your next steps

The Fall Faculty Contracts process is advancing as planned. Review this blog for instructions on your next steps.

Recent updates

Last Thursday, the contract renewal process completed.  Contract faculty pay uploads moved into Job Data and Compensation. These uploads for the CU Boulder and UCCS campuses inserted about 2,500 rows into HCM.

Please note: Any ePAR transactions that were mid-workflow for employees included in the uploads may affect the newly uploaded rows once approved.  For example, if a transaction containing old salary information is approved, it could override the recently uploaded data.  Please carefully review Job Data when approving the transactions, and contact the HCM Community help desk for assistance.

Next steps

Step 1: Pull the Contract Payment Details query

If you have faculty members in your department whose contracts were uploaded, please review the Contract Payment Details query to validate contract calculations.

The query, named CUES_HCM_ACTIVE_CONTRACT_DETS, will allow you to view details on employee contracts in your department. Be sure to verify contract beginning and end dates, contract worth as well as the annual, monthly and daily rates.

Find it here: Main Menu> CU HCM User WorkCenter> Resources> Query Manager.

Step 2: Make faculty election changes

Once a year, contract faculty can change their payment terms to be paid over nine or 12 months.  That time is now.

The ePAR Faculty Election transaction page is now available in HCM. Department users can update annual elections using this page. These transactions must be approved and updated in HCM by Sept. 16.

On Sept. 17, access to the ePAR Faculty Election page will be removed. After this period, any updates must be sent to Employee Services.

Need help?

For more resources on fall faculty contracts, visit the HCM Community website.  If you have questions, please contact the HCM Community help desk at or 303-860-4200, option 2.


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