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December 2015 payroll deadlines

*Please note: We've eliminated the Dec. 2 direct deposit pull deadline (for the Dec. 4 payday) as we're unable to do bank pulls while the system is unavailable. We apologize for any inconvenience this causes.

Pay dates

Monthly:

  • Thursday, Dec. 31 (for the pay period ending on Dec. 31)

Biweekly:

  • Friday, Dec. 4 (for the pay period ending on Nov. 21)
  • Friday, Dec. 18 (for the pay period ending on Dec. 5)
  • Thursday, Dec. 31 (for the pay period ending on Dec. 19)

Off-cycle:

  • Friday, Dec. 4 (for the pay period ending on Nov. 26)
  • Friday, Dec. 11 (for the pay period ending on Dec. 3)
  • Friday, Dec. 18 (for the pay period ending on Dec. 10)
  • Thursday, Dec. 24 (for the pay period ending on Dec. 17)
  • Thursday, Dec. 31 (for the pay period ending on Dec. 24)

Deadlines

Please verify your data for this month's payroll processing.

Time Collection Deadlines

  • 5 p.m. on Thursday, Dec. 10 (for the biweekly pay period that ends on Dec. 5)
  • 5 p.m. on Thursday, Dec. 17 (for the monthly pay period that ends on Dec. 31)
  • Noon on Monday, Dec. 28 (for the biweekly pay period that ends on Dec. 19)

Off-Cycle Payroll Processing Deadlines

  • Noon on Wednesday, Dec. 2
    —Submit batches via the Regular Earnings Load Spreadsheet to es_nightly@cu.edu for off-cycle payroll processing, which will take place at 2 p.m. on Thursday, Dec. 3 (for the pay period ending on Nov. 26).
  • Noon on Tuesday, Dec. 8 (for the pay period ending on Dec. 3)
  • Noon on Tuesday, Dec. 15 (for the pay period ending on Dec. 10)
  • Noon on Monday, Dec. 21 (for the pay period ending on Dec. 17)
  • Noon on Tuesday, Dec. 29 (for the pay period ending on Dec. Dec. 24)

Direct Deposit Payroll Pulls Due to Employee Services*

  • 10 a.m. on Wednesday, Dec. 9 (for the Dec. 11 off-cycle payday)
  • 10 a.m. on Wednesday, Dec. 16 (for the Dec. 18 biweekly and off-cycle paydays)
  • 10 a.m. on Tuesday, Dec. 22 (for the Dec. 24 off-cycle payday)
  • 10 a.m. Tuesday, Dec. 29 (for the Dec. 31 biweekly and monthly paydays)

Position, Funding and Job Data Approval Deadlines

  • 5 p.m. Wednesday, Dec. 9 (for the biweekly pay period ending on Dec. 5)
  • 5 p.m. Monday, Dec. 14 ( for the monthly pay period ending on Dec. 31)
  • 5 p.m. Wednesday, Dec. 23 (for the biweekly pay period ending on Dec. 19)

W-4 Selections Due to Employee Services

  • 5 p.m. Thursday, Dec. 10 (for the monthly pay period ending on Dec. 31)
  • 5 p.m. Thursday, Dec. 17 (for the biweekly pay period ending on Dec. 19)

Key HCM Deadlines

  • Monday Nov. 30 – Wednesday, Dec. 2: Converting to HCM; the HRMS will be available to run reports only.

= Time collection deadline

= Payday

= Approval deadline

= Direct deposit deadline

W-4 = W-4 collection/submission deadline

Sunday Monday Tuesday Wednesday Thursday Friday Saturday
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HRMS in review-only mode
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HRMS in review-only mode
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HRMS in review-only mode

*
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HCM Launch
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W-4
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W-4
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