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Ask new international hires to schedule spring 2020 tax appointments, learn more about tax filing software changes

Tax season is almost here. Make sure your new international hires are prepared by reminding them to schedule their required new employee tax appointment with a professional. Then, learn more about upcoming tax filing software changes.

Why do new international hires need to meet with an international tax specialist?

Form W-4 is used to calculate the amount of income tax CU needs to withhold from an employee's pay. Because restrictions may apply to international employees, they should complete this form only after consulting with an international tax specialist. As with all employees, until a valid W-4 has been submitted, taxes will be calculated at the default rate of single and zero withholding allowances.

Meeting with a specialist will work with international employees to identify their U.S. tax status, facilitate any available tax treaty benefits and clarify their personal tax filing requirements.  It is ideal for employees to complete their consultations before they receive their first pay. However, delayed appointment availability will not affect their ability to begin working or negatively affect their pay.

Please note that international stipend recipients are also subject to special withholding rules and also required to meet with the International Tax Office.

Appointment availability can be two to four weeks out on the calendar, so please direct your new international employees to schedule an appointment with the International Tax Office as soon as possible.

To prepare for their appointment, employees should:

  • Bring their passport, I-94 and immigration documents. A Social Security Number is not required for the appointment but if one has been issued it should also be brought to the appointment.
  • Plan to review their entire history of presence in the United States, including previous visits in different immigration statuses. 

2019 tax filing software changes

On Dec. 31, 2019, Thomson Reuters will discontinue its Foreign National Tax Resource (FNTR) software, which was available for tax preparation by nonresident taxpayers last year. In light of this, the International Tax Office is exploring new options. After Jan. 1, updates will be emailed to employees regarding available resources to help them navigate their personal filing responsibilities for tax year 2019. Employees can also watch the Employee Services International Tax website for updates.

Note: Employees and students who registered to use it will have access to FNTR until Dec. 31. After this date, they will permanently lose access to documents and information stored in the system. The International Tax Office recommends they login to FNTR and download their documents for their personal tax records.

If you have questions or concerns, please email

Learn more

If questions regarding international employees' employment eligibility arise, please contact your campus I-9 office. 

For more information and to schedule an appointment, visit the Employee Services' international employee webpage.


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