Ask new international hires to schedule Spring 2019 tax appointments
Form W-4 is used to calculate the amount of income tax CU needs to withhold from an employee's pay. Because restrictions may apply to international employees, they should complete this form only after consulting with an international tax specialist. As with all employees, until a valid W-4 has been submitted, taxes will be calculated at the default rate of single and zero withholding allowances.
The required meeting with a specialist will identify the international employee’s U.S. tax status and help to clarify their personal tax filing requirements. The International Tax Office will remain a valuable touchpoint for international employees throughout their CU careers.
Appointments fill quickly
Due to busy tax and academic year schedules, it can take between two to four weeks before appointments become available, so please direct your new international employees to schedule an appointment with the International Tax Office as soon as possible. An SSN is not necessary to meet with a tax specialist.
It is ideal for employees to complete their consultations before they receive their first pay, but delayed appointment availability will not affect their ability to begin working or negatively affect their pay. (Employee Services will retroactively adjust employees’ pay, when necessary, to ensure it is taxed correctly.)
To prepare for their appointment, employees should:
- Bring their passport, I-94, and immigration documents. A Social Security number is not required for the appointment but if one has been issued it should also be brought to the appointment.
- Plan to review their entire history of presence in the United States, including previoius visits in different immigration statuses.
If questions regarding international employees' employment eligibility arise, please contact your campus I-9 office.
For more information and to schedule an appointment, visit the Employee Services' international employee webpage.
CU to offer Foreign National Tax Resource software in 2019
The International Tax Office will offer Foreign National Tax Resource (FNTR) software to F and J visa students and employees who were enrolled or employed at CU in 2018 and are considered nonresidents for U.S. tax purposes during tax year 2018.
This intuitive tax resource and preparation software helps foreign students and workers navigate U.S. tax filing requirements and completing the 1040NR, 1040NR-EZ and 8843 tax forms online.
CU’s F and J students and employees will be sent an email in February 2019 with details on how to request a license.