- On-Campus Activities
- Off-Campus Activities
- Events with Alcohol
- Special Event Insurance
- General Waivers & Consent
Events on campus can be categorized according to the relative hazards and the exposure risk for both the participants and the University. The goal of URM is to minimize risk to participants and the University community by following sound risk management principles.
Event Coordinators are provided the following resources for planning an event:
The University recognizes that provision of off-campus activities enhances the academic and co-curricular learning environment. It is also recognized that off-campus activities may pose additional responsibilities and increased exposure of risk to participants, as well as to the University. The following guidelines are intended to assist University of Colorado faculty, staff, students, volunteers, and agents acting on behalf of the University to minimize the risk related to University sponsored off-campus activities.
Serving alcohol at events may be allowed with proper approvals. Well-planned and managed events can decrease the risk of alcohol-related incidents. Use the guidelines and risk assessment in conjunction with the university policies in the course of planning for events with alcohol. The guidelines and risk assessment provide additional information including the policies, campus venues and types of events listed below.
Administrative Policy Statements and Procurement Service Center Procedural Statements provide parameters and procedures for purchase of alcoholic beverages for university events.
Administrative Policy Statements found on the Office of Policy & Efficiency website.
Procedural Statements can be found on the Procurement Service Center web site.
Campus Alcohol Policies
Campus policies provide parameters and procedures for campus-specific events with alcohol.
Alcohol events must be held at a licensed premise or meet the Private Event or Special Event Permit requirements pursuant to CRS §12-48-101 et seq.
Types of Events
A specific location where the sale and service of alcohol for consumption on the location has been authorized under Colorado law. Campus licensed locations may change. Confirm with your campus the current licensed locations.
- The Club Level and Flatirons Club in Folsom Field (License held by Centerplate)
- The Mary Rippon Theatre and portions of the University Theatre and Hellums Hall (3.2 beverages only)
- The University Memorial Center (3.2 beverages only)
Colorado Springs Campus
- University Center, including Berger Hall
- University Center, Upper Plaza (exterior location)
- Gallogly Event Center
- Gallery of Contemporary Art
- Dwire Hall, 1st and 2nd Floors only
- Bon Vivant Theater (for THEATREWORKS performances only)
Denver | Anschutz Medical Center
- Tivoli on the Auraria Campus
An event where alcohol is served that is not open to the general public. In order to be a private event, the event must satisfy all of the following
- It must be by invitation only. Invitations to the event must have been sent to specific individuals. This does not include an event where attendees register in response to an announcement of the Event.
- A previously printed list of invited guests must be used to identify attendees at the entrance to assure that only invited participants enter.
- The event cannot have been advertised as being open to the public.
- The alcohol is free or the event is a University sponsored Event and the admission charge or other charge for participation is the same regardless of whether the person attending consumes alcohol or not.
Special Event Permit (SEP)
A permit issued by the Colorado Department of Revenue, Liquor Enforcement Division that authorizes the sale and service of alcohol at a specific location for a specific date and time. If an event is open to the public (as opposed to invitation only) where alcohol is served or sold, the event must be held at a location/establishment holding a current valid liquor license, or the event sponsor must have applied for and received a SEP issued by the State of Colorado for that location and event. Refer to your campus policy for application process information.
Non-university sponsors who do not carry liability insurance may apply for special event insurance through the Tenant User Liability Insurance Program (TULIP).
Be aware that the policy has exclusions for certain high-risk activities, and sponsors may need to obtain coverage from another insurer.
Note: To process an application through TULIP, you will need to use one of the campus codes:
- CU Boulder GNTI-231
- CU Colorado Springs GNTI-232
- CU Denver GNTI-233
If you have a specific question or concern, please contact your campus Risk Management Director.
Please see the volunteer, trainee, and minor participant page for more information or waivers.