Each line item of a Purchase Order (PO) will appear on your m-Fin Financial Detail as an:
1. Encumbrance 1 day after the PO is created. PO creation means the shopping cart has been turned into a requisition, and, if necessary, the requisition has been fully approved.
Note: Payment Vouchers (PVs) don’t encumber – they appear only as an actual expense, see #2 below.
2. Actual expense 1 day after the invoice (voucher) becomes payable (i.e., receiving has been done, if necessary, and the voucher is fully approved). This will also result in a second transaction line decreasing the encumbrance by the voucher amount (except for PVs)
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To learn more select the Quick Reference Guide below.