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What is HCM?
|Human Capital Management— or HCM—will be the new name for CU's HR system, currently known as the Human Resources Management System (HRMS).|
Oracle, the company that produces the HCM system, touts its 9.2 upgrade for its ability to:
The university has launched a two-year upgrade to its Finance and Human Resources Management systems that will greatly improve your workflows and ability to support the employees you serve.
The PeopleSoft HCM/FIN 9.2 Upgrade project is a collaboration between CU's system administration and campus personnel to enhance and update many aspects of the university’s business operations.
When the project goes live in November 2015, you as a business partner will use new online features, functions and enhancements to help employees consolidate tasks and find support. (Note: As part of the upgrade, the HR system's name will change from HRMS to Human Capital Management [HCM].)
To assure the upgraded systems best serve employees' needs, campus users will be asked to give feedback during various stages of the process. These groups will be critical to a successful implementation.
CU's current HRMS and Finance systems have not been updated in several years. As a result, we have missed out on functionalities that will help the university be more effective. This upgrade brings systems up to date and lays the foundation for future enhancements.
The project team will keep the CU community informed throughout the upgrade through the PeopleSoft HCM/FIN 9.2 Upgrade project site . It provides areas for overall project news as well as dedicated areas for Finance and HCM.
High-level project information and updates will be featured in upcoming CU Connections articles and in the CU Resources area of the employee portal .
The project comprises five phases: Planning, Development, Testing, Training and Go Live.
During this phase, work plans will be created, key users/stake- sessions will be conducted with key users to document current and future business and system processes. Functional and technical design documents then will be prepared for the development phase.
Design documents will be approved by key users during this phase. Business and system process gap resolutions will be approved and implementation plans developed. Detailed design documents from the design phase also will be built and system tested.
All the project pieces will be brought together into a special testing environment to test for errors, bugs and usability, in order to verify that the system meets all the business requirements defined University-wide testers will be asked to provide their feedback and insights during this time.
Users will learn the system guided by targeted training plans. Additionally, new business processes will be finalized.
Employees will have access to new, improved tools. We will continue to listen to your feedback about the systems.
Full details about new PeopleSoft tools, features, functions and enhancements will be finalized following the Fit/Gap conclusion in June. The university will provide previews of tools, programs and functionalities to employees throughout the planning and design phase.
An example of an invalid W-4 Form (e.g., Someone has pre-populated Line 7 with "Exempt.")
The IRS’ 2014 W-4 Form is now available online and through the CU portal. Employees may either download, complete and submit the hard-copy 2014 W-4 Form to Employee Services, or simply complete and submit their W-4 allowances through the portal. Remember: We will only accept 2014 forms; please destroy W-4 forms from previous years to avoid accidental use.
Employee Services will reject and return any submitted W-4 forms that contain alterations. This is particularly important to highlight for departments that provide W-4 forms to employees.
The university is not responsible for its employees' tax decisions, and it should never promote or recommend a particular choice.
Never make assumptions about an employee's tax exemption status based upon employee status.
A new-and-improved University of Colorado website launched this week, and with it comes user-friendly functionality and features, and a new label to better reflect the important work you do as a payroll and personnel liaison (PPL), department recruiting liaison (DRL) or human resources liaison.
The revamped Employee Services website—www. cu.edu/employee-services —allows you to navigate benefits, payroll and other information based upon your status as a faculty member, university or classified staffer, student employee or other employee type.
It also houses a library of information and resources for CU’s PPL and DRL under the new label for these roles, "business partner."
CU adopted the moniker to describe any employee who—in addition to his/her main job responsibilities— supervises or manages job or finance information, and communicates important job-related updates to his/her team. HR officials from all CU campuses made the change to eliminate confusion caused when each campus used different terms to refer to its liaisons.
Officials hope the change will give employees across the CU system a better idea of the role you play and how you serve them. Providing clear, easy-to-find content is among the goals of the new Employee Services website.
Using the menu at the top of the page, visitors can access information and resources to better understand everything from health, dental and life insurance benefits to factors that affect their pay and leave balances to courses for on-the- job training and development.
When you set your clocks forward one hour for Daylight Saving Time (DST), starting at 2 a.m. on Sunday, March 9, remember the impacts this time change will have on business operations.
Pay extra attention to overtime and shift reporting during this time adjustment to ensure all hours are paid correctly
Help your new employees through the onboarding process by educating them on pay and time-entry deadlines, knowing where to find their employee IDs and keeping their contact information up to date.
Use the payroll production calendars on the Employee Services website to help educate your new employees about upcoming pay-related deadlines to reduce missed deadlines and ensure they are paid on time and correctly. By using these calendars, you can issue reminders to staff about:
CU's employee identification system helps us keep employees’ personal data as secure as possible. When an employee calls Employee Services for payroll assistance—or you call on his/her behalf—we’ll request the employee’s HRMS ID number. Employees may find this information on the top of their pay advices or earnings statements by logging in to the CU portal .
The best way for employees to ensure they receive paychecks, pay information and updates is to keep their personal information current in our system. They can do this by:
When former employees return to work at CU, ask them to confirm their mailing addresses, W-4 allowances and direct deposit information, and verify that the correct information is entered in the HRMS.
Self-service: Returning employees can review and update their addresses and W-4 allowances, and may view direct deposit information through the CU Resources section of their campus portals.
Submit for entry: Employees also may request address change forms from their departments, which will enter the updates in the HRMS. Employee Services provides online W-4 and Direct Deposit Authorization forms, which employees can complete and return to Employee Services for entry into the HRMS.
return to Employee Services for entry into the HRMS.
Ensure that your data changes/monthly time collection batches have been approved by the end of the day on Tuesday, Feb. 18. Unapproved batches will not be included in payroll processing for February.