It may be necessary to stop an employee's pay after it has already been generated but before he/she receives it. You can do this by processing a bank advice pull, a check pull or a check stop payment—depending on the method of payment and timing of the correction.
Reasons for stopping an employee’s pay may include:
Note:If, after you've sent payment or the employee has received it, you discover he/she will be underpaid, pay should not be stopped. Additional payment should be processed (see Late Payment of Wages ).
Bank Advice Pull
Employee Services uses the term "bank pull" when regular biweekly or monthly pay being distributed by bank direct deposit is stopped before payday. This action must be taken by the due date shown as “Check Stops - Advice Pulls” on the Employee Services Payroll Production Calendar , which is set as 10 a.m., two business days before each payday.
The term "check pull" refers to when regular biweekly or monthly pay distributed by check is pulled before the check is mailed to an employee. This action can occur between the time the employee’s regular pay cycle is closed and 10 a.m., two business days before pay day. During this time frame, the check has not yet been released by mailing services and can still be returned Employee Services.
The action to stop payment on a check begins from the time CU Mailing Services mails the check to the employee, which happens one day before payday. At this point, it is too late to intercept the check and have it returned Employee Services. Check stops have no time limit but can only be done when the check has not already been deposited or cashed. Reissue of pay (if appropriate) will not be completed until the bank has confirmed the stop pay process is complete.
The department payroll liaison should follow these procedures to intercept an incorrect payment:
Provided sufficient time is allowed, Employee Services will place a request to either pull the check before mailing or pull the advice from the bank tape before sending it to the bank—whichever is necessary.
Note: Canceling pay when no replacement pay is requested will also cancel all health/life/dental/general deductions included in the original payment. If this is not correct for any reason, the department payroll liaison should contact Employee Services so benefits will not be adversely affected. The department liaison also must notify the employee that no replacement pay is being requested so the employee can take care of any personal financial obligations. Employee Services is not responsible for any bank overdraft fees or penalties.