President's Task Force on Efficiency Charge

President's Charge

  1. Find ways to improve the general efficiency and effectiveness of System operations by identifying:
    1. Policies, procedures, processes, and/or practices that could be revised, simplified, eliminated or created, if needed, to improve efficiencies/effectiveness or would better meet the needs of the University community; (Any proposed actions must be balanced with acceptable levels of risk and maintains adequate compliance and accountability.)
    2. Ways of improving System Administration’s communications regarding new policies, initiatives, and procedures with the entire University community;
    3. Ways of improving the tools and training needed by staff and faculty to implement required policies and procedures; and
    4. Ways of increasing the cooperation and coordination among system administration and its operating units, campuses, and affiliates.
  2. Provide feedback and guidance to the Office of Policy and Efficiency on the University policy process, efficiency efforts, and process improvement efforts.

Expectations:

  1. This charge shall be reviewed annually by the Task Force to ensure continued focus of the role of this group.
  2. Continue to refine our approach to quickly identify, analyze, and recommend actions designed to meet the charge outlined above.
  3. Meet as necessary and provide periodic updates to the President, through the Chair, on its progress, findings, and recommendations.
    • The Task Force may make recommendations at any time.
    • If applicable and appropriate, ensure that recommendations are adequately cross-referenced to existing or prior audits (internal or external) and include information on the finding, the original University response, the Task Force recommendation, and the implication of implementing the recommendation.
  4. Continue direct outreach efforts with faculty and staff governance, other campus stakeholder groups, supplier showcases, and other opportunities at the Boulder, Colorado Springs, Denver, and Anschutz Medical campuses.
  5. Continue offering feedback opportunities via email and/or dedicated Task Force on Efficiency and Office of Policy and Efficiency websites.
  6. Engage with the subject matter experts - as needed and appropriate.