Tuition Waiver Benefit, UCCS

Make sure you can enjoy the tuition waiver benefit by meeting these deadlines. Jump to our FAQ >>

UCCS Degree-Seeking Step-by-Step Instructions

Action Your Deadlines CU Tasks
Apply
  • Priority: Dec. 1, 2015
    Apply as a student at least two weeks before the semester begins to ensure you can use the tuition waiver benefit.
 
Submit Tuition Waiver Benefit Form
  • Feb. 3, 2016
    It's best to submit to Employee Services a Tuition Waiver Benefit Form at least two weeks before the beginning of the semester. Read the instructions carefully to ensure your form is accepted and processed on time.

    If your dependent is using the waiver and is not listed on your CU health, dental or life insurance, you must also submit a Dependent Eligibility Verification Form.
Employee Services has 10 business days from the time you turn in the Tuition Waiver Benefit Form to email you after reviewing employment and verifying dependency.

Once a week, Employee Services sends all verified applications to the Bursar's Office.
Register for Courses
  • Jan. 19-25, 2016
    You may enroll in undergraduate or graduate courses starting Jan. 19, 2016. Your dependents may enroll before this.
The Bursar's Office will email you to notify you of your course eligibility within two business days of receiving your form.
Apply for College Opportunity Fund
  • Before May 6, 2016
    If you are/your dependent is taking undergraduate courses, apply for the College Opportunity Fund (COF). Please note: If COF funds are available to you or your dependent, but you did not use them, you will be responsible for the tuition amount that would have been paid by COF.
  • Jan. 19, 2016
    The Bursar's Office waives the tuition on the student bill.
Pay Non-Waived Tuition & Fees  
Resubmit Tuition Waiver Benefit Form for New Courses
  • Jan. 19, 2016
    If the courses you originally requested were full, you can resubmit the Tuition Waiver Benefit Form to Employee Services with a list of new courses by Jan. 19, 2016.
 

 

UCCS Non-Degree-Seeking Step-by-Step Instructions

Action Your Deadlines CU Tasks
Apply  
Submit Tuition Waiver Benefit Form
Employee Services has 10 business days from the time you turn in the Tuition Waiver Benefit Form to email you after reviewing employment and verifying dependency.

Once a week, Employee Services sends all the verified applications to the Bursar's Office.
Register for Courses
  • Jan. 19-25, 2016
    You may begin registering for classes on the first day of the semester, Jan. 19, 2016. Your dependents may enroll before this.
The Bursar's Office will email you to notify you of your course eligibility within two business days of receiving your form.
Apply for College Opportunity Fund
  • Before May 6, 2016
    All in-state students in UCCS' undergraduate courses must apply for and authorize the College Opportunity Fund (COF). Please note: If COF funds are available to you or your dependent, but you did not use them, you will be responsible for the tuition amount that would have been paid by COF.
  • Jan. 19, 2016
    The Bursar's Office waives the tuition on the student bill.
Pay Non-Waived Tuition & Fees
  • Feb. 3, 2016
    Any additional fees and/or non-waived tuition must be paid by the tuition due date.
 
Resubmit Tuition Waiver Benefit Form for New Courses
  • Jan. 19, 2016
    If the courses you originally requested were full, you can resubmit the Tuition Waiver Benefit Form to Employee Services with a list of new courses by Jan. 19, 2016.
 

Make sure you can enjoy the tuition waiver benefit by following this list of deadlines. Jump to our FAQ >>

UCCS Degree Seeking Step-by-step Instructions


Applicant Deadlines

CU Tasks

5/1/2015

To ensure you can use the tuition waiver benefit, we recommend you start early, and apply as a degree seeking student at least two weeks before the semester begins. Registration begins April 13 and continues through Aug. 30. 

Employee Services has 10 business days from the time you turn in the Tuition Waiver Benefitform to email you after reviewing employment and verifying dependency. 

9/10/2015

We recommend that at least two weeks before the beginning of the semester, you need to submit a Tuition Waiver Benefit form to Employee Services. Read the instructions carefully to ensure your form is accepted and processed in time.

If your dependent is using the waiver and is not listed on your CU health, dental or life insurance, you must also submit a Dependent Eligibility Verification form.

Once a week, Employee Services sends all the verified applications to each campus Bursar’sOffice.

8/24/2015 - 8/30/2015

You can enroll for classes on the first day of the semester/term. Your dependent can enroll as soon as registration opens. 
 

Within two business days of receipt of form, the Bursar’s Office will email you with notificationof course eligibility.

Before 12/11/2015

If you or your dependent is taking undergraduate courses, apply for the College Opportunity Fund (COF).

Please note: If COF funds are available to you or your dependent, but you did not use them, you will be responsible for the tuition amount that would have been paid by COF.

Before 8/24/2015

Within two business days of receipt of form, the Bursar’s Office will email you with notification of course eligibility.

8/24/2015

Any additional fees and/or non-waived tuition must be paid by this day.

 

8/24/2015

If the courses you originally requested were full, you can resubmit the Tuition Waiver Benefit Form to Employee Services with a list of new courses. 

 

UCCS Non-Degree Seeking Step-by-Step Instructions

Applicant Deadlines CU Tasks

5/1/2015

To ensure you can use the tuition waiver benefit, we recommend you start early, and apply as a non-degree seeking student at least two weeks before the semester begins. Registration begins April 13 and continues through Aug. 30. 

Employee Services has 10 business days from the time you turn in the Tuition Waiver Benefit form to email you after reviewing employment and verifying dependency. 

8/24/2015

We recommend that at least two weeks before the beginning of the semester, you need to submit a Tuition Waiver Benefit form to Employee Services.

If your dependent is using the waiver and is not listed on your CU health, dental or life insurance, you must also submit a Dependent Eligibility Verification form.


Once a week, Employee Services sends all the verified applications to each campus Bursar’s Office.

8/24/2015 - 8/30/2015

You can enroll for classes on the first day of the semester/term. Your dependent can enroll as soon as registration opens. 

Before 8/24/2015

The campus’ Bursar’s Office waives the tuition on the student bill.

Before 12/11/2015

If you or your dependent is taking undergraduate courses, apply for the College Opportunity Fund (COF).

Please note: If COF funds are available to you or your dependent, but you did not use them, you will be responsible for the tuition amount that would have been paid by COF.

 

8/24/2015

Any additional fees and/or non-waived tuition must be paid by this day.

 

8/24/2015

If the courses you originally requested were full, you can resubmit the Tuition Waiver Benefit Form to Employee Services with a list of new courses. 

 

Colorado Springs Degree Seeking Step-by-Step Instructions

Waiver is to be used for the following: MAIN CAMPUS credit granting courses,registered on the term start or course start date (employee use), for a total of 9 credit hours a year and UCCS waiver year runs from Fall to Summer. Waiver only covers student share of tuition, all fees are the student responsibility by the published due date. Jump to our FAQ page >> 

Applicant Deadlines CU Tasks

5/1/2015

Employee/Dependent Applies as a degree seeking student. [10/27/14 is the start of registration, but continues through 02/04/15.]

Employee Services has 10 business days from the time you turn in the Tuition Waiver Benefitform to email you after reviewing employment and verifying dependency. 

6/22/2015

Employee submits Tuition Waiver Benefit Form to Employee Services. [Specific course information is required, be sure to include course number and title as listed on the schedule ofcourses. I.E. LEAD 5000]

If dependent is not enrolled in health, dental or life insurance at CU, the dependent must be verified: Dependent Eligibility Verification 

Once a week, Employee Services sends all the verified applications to each campus Bursar’sOffice.

Between 6/15/2015 and 6/18/2015

Employee enrolls on the first day of the semester/term/session. Enrollment prior to the first day of the term or first day of the course start will not be eligible. To include dropping and re-adding of courses. Dependents canenroll at any time.

Within two business days of receipt of form, the Bursar’s Office will email you with notificationof course eligibility.

Before 7/31/2015

Employee or Dependent applies for and authorizes College Opportunity Fund, if enrolled as an undergraduate. If COF funds are available to the student, but he/she doesn't use them, the student will be responsible for the tuition amount that would have been paid by COF.

Before 6/22/2015

The campus' Bursar's Office waives the tuition on the student bill.

6/22/2015

Employee/Dependent pays for all fees and any non-waived tuition.

 

6/22/2015

Employee resubmits Tuition Waiver Benefit Form to Employee Services with a list of new courses if the original ones were full. No forms are accepted after this date.

 

 

 

Colorado Springs Non-Degree Seeking Step-by-Step Instructions

Waiver is to be used for the following: MAIN CAMPUS credit granting courses, registered on the term start or course start date (employee use), for a total of 9 credit hours a year and UCCS. Waiver only covers student share of tuition, all fees are the student responsibility by the published due date.


Applicant Deadlines

CU Tasks

5/1/2015

Employee/Dependent applies as a non-degree seeking student at least two weeks before the semester/term/session begins (enrollment for UCCS).[10/27/14 is the start of registration, but continues through 02/04/2015.]

Employee Services has 10 business days from the time you turn in the Tuition Waiver Benefit form to email you after reviewing employment and verifying dependency. 

6/22/2015

Employee submits Tuition Waiver Benefit Form to Employee Services. [Specific course information is required, be sure to include course number and title as listed on the schedule of courses. I.E. LEAD 5000]

If dependent is not enrolled in health, dental or life insurance at CU, the dependent must be verified: Dependent Eligibility Verification Form.

Once a week, Employee Services sends all the verified applications to each campus Bursar’s Office.

Between 6/15/2015 and 6/18/2015

Employee enrolls on the first day of the semester/term/session. Enrollment prior to the first day of the term or first day of the course start will not be eligible. To include dropping and re-adding of courses. Dependents can enroll at any time.

Within two business days of receipt of form, the Bursar’s Office will email you with notification of course eligibility.

Before 7/31/2015

Employee/Dependent applies for the College Opportunity Fund (COF) if taking undergraduate courses. If COF funds are available to the student, but he/she doesn't use them, the student will be responsible for the tuition amount that would have been paid by COF.

Before 6/22/2015

The campus’ Bursar’s Office waives the tuition on the student bill.

6/22/2015

Employee/Dependent pays for all fees and any non-waived tuition.

 

6/22/2015

Employee resubmits Tuition Waiver Benefit Form to Employee Services with a list of new courses if the original ones were full.

 

Tuition Waiver Benefit Details

All-Campus Contact


FAQ

Tuition Benefit FAQ

Courses and Registration

When can I enroll?

You must wait until the first day of the term/semester to enroll into your courses (e.g. if the class first meets on Tuesday but the semester started on Monday, you can enroll for the class on Monday.) If the course meets prior to the first day of the semester (early-start class), you can enroll on the first day the class meets.  If the class meets after the first day of the semester (or any other late-start class), you are allowed to enroll on the first day of the semester. During the summer semester, you can only enroll on the first day of the summer session specific to the course – Maymester, A, B, C, and/or D).

(Exception: Dependents only on the Colorado Springs and Boulder campuses may enroll in courses prior to the first day of the semester.)

If I submit the tuition benefit form prior to registering, what happens when the class indicated on the form is full and I end up registering for a different class? Do I need to resubmit the form?

The tuition benefit application form includes eight lines for courses. We suggest that you put down all of the courses you might be interested in taking, so each course will be verified in the initial processing. When you go to enroll, choose the one you want and if it is full, keep going down the list until you . If they all end up being full, only then will you need to resubmit the form with additional classes noted.  If there are no classes available that you can or wish to use, your tuition benefit credits will be available for future use.

If I submit the tuition waiver benefit form prior to registering, what happens when the class indicated on the form is full and I end up registering for a different class? Do I need to resubmit the form?

The tuition benefit application form includes ten lines for courses. We suggest that you put down all of the courses you might be interested in taking, that way all of them will be verified in the initial processing. When you go to enroll, choose the one you want and if it is full, keep going through the list until you're accepted into one. If they all end up being full, only then will you need to resubmit the form with additional classes noted.  If there are no classes available that you can or wish to use, your tuition waiver benefit credits will be available for future use. 

Is an independent study course covered by the employee tuition benefit? If so, what do I write in the application under the course number?

Some independent study courses are listed in the course catalog, but not all. If you can't find what you need, contact your campus Registrar's Office to confirm the course subject number. Include the course number and course subject on the tuition waiver benefit application form that is submitted to Employee Services. The campus Bursar's Office will confirm if this particular independent study course is eligible for use with the waiver. Remember that you must still wait until the first day of the semester to enroll for the independent study course.

How do I find out my student ID or IdentiKey for registering for courses?

Your campus Admissions Office can assist you in getting your student ID. On the Boulder campus, please also contact the IT Service Center if you have not yet received your online IdentiKey credentials.

  • Boulder - 303-492-6301
  • Denver - 303-315-2601
  • Colorado Springs 719-255-3383
  • Boulder IT Service Center
    Phone: 303-735-4357 (5-HELP from an on-campus phone)
    Email: help@colorado.edu

One of the courses I would like to take requires that I get instructor consent.  I have been given permission by the professor via email. How do I go about enrolling for this course when it comes time?

Please work with the department and/or the Office of the Registrar to get enrolled in that course.

I'm an employee on the Boulder campus. All of the classes in the course catalog have ended by the time I'm off work at 5 p.m., except for the continuing education and extension courses, which I can't use with the waiver. Am I out of luck?

You are correct that there are no evening courses offered in Boulder except Continuing Education and extension courses that are not covered by the tuition waiver for faculty and staff. However, as an eligible CU employee, you can use your tuition credits at any CU campus including Denver, Anschutz Medical Campus and UCCS. The downtown Denver campus typically offers many evening and online classes that are eligible. As a reminder, if you have any dependents interested in using your waiver, they would have to attend Boulder classes only.

Application form

Where do I submit the tuition benefit application form?

You can scan and attach the scanned document to an email to tuitionbenefit@cu.edu or fax it to 303-860-4299. This contact information is located at the bottom of the last page of the Tuition Waiver Benefit form.

Make sure you get an email confirmation from us that your application has been received.  If you have not and the time frame in which you should have heard from us has passed, please email us, as it may mean we did not receive your application.

Which must be submitted first: the Faculty/Staff Tuition Benefit Form or the graduate non-degree application?

The admissions application and the tuition waiver benefit form can be submitted simultaneously; however, they must be submitted at least two weeks prior to the start of the semester. You must be verified and course eligibility must be determined before the Registrar’s Office will allow you to enroll into your courses.

Does the tuition benefit form need to be submitted for my daughter prior to her registering in the class (on the day classes start)?

It is best to turn in the form prior to the start of class. Employee Services needs to verify your and your daughter's eligibility, then the Bursar's Office needs to verify the course eligibility and set up the financial processing. If eligibility is denied on either of those, you will have to pay for the course if she continues in it.

Boulder campus: If a dependent chooses to withdraw from a course for which they are using the tuition benefit, please visit the Withdrawal and Dropping Information website.

I have previously submitted the tuition waiver benefit form for two graduate courses. I have since decided to change the two courses I would like to take. Do I just resubmit the benefit form with the new courses listed?

Yes, you will need to resubmit the form with the new courses listed. Submitting a brand new form is also fine, as it will supersede the previous application.  These new courses will also need to be verified for eligibility by the campus Bursar's Office; however, this must be done by the Tuition Waiver Benefit deadline date provided.

What is the CU department number on the tuition benefit application form?

The department number is a five-digit designation for the CU department that employs you. Your HR representative should be able to tell you the number. You can also find this on your pay stub or pay advice next to the department name.

The tuition waiver benefit application form asks for a student ID number. I am an employee and not currently a student so how do I get a student ID?

First you must submit either a degree or non-degree seeking application to the Admissions Office for the campus at which you hope to attend classes. Once your application is received, you will be given a student ID number. It may take three-four business days for your application to be processed and the student ID to be communicated to you. You also can call or visit the campus Admissions Office after two business days, and they can tell you your student ID. In the meantime, you can submit your tuition waiver benefit application form with your date of birth instead to get the process started.

Billing, Fees, Costs

What are the fees and additional non-waived tuition not covered by the benefit?

Because student fees and tuition costs vary at each campus, you should contact your campus bursar's office directly.
Boulder: 303-492-5381
Denver (Downtown/Anschutz): 303-315-1800
UCCS: 719-255-3391

What is the tax impact of the tuition waiver?

The tax impact of using the tuition waiver benefit will vary based on an employee's income level and usage of the benefit.

For undergraduate-level tuition waiver benefit provided to an employee, spouse or dependent (as defined for tax purposes): Any amount provided is excludable from employee wages. It is not reportable by the employer, and is not taxable to the employee. [Pursuant to Internal Revenue Code section 117(d), "Qualified Tuition Reduction"]

For graduate-level tuition waiver benefit provided to an employee: The university has a "Section 127 Educational Assistance Program" in place, which allows exclusion of up to $5,250 per calendar year. This exclusion applies to employees only. [Pursuant to Internal Revenue Code section 127, "Educational Assistance Programs"]

For graduate-level tuition waiver benefit provided to an employee in excess of the $5,250 exclusion allowed per calendar year: the benefit in excess of $5,250 is taxable to the employee. It is reportable on Form W-2 as wages, subject to applicable income tax withholding and payroll taxes. It is not considered as salary from which retirement contributions to the mandatory retirement plans can be made (i.e., PERA's defined benefit plan or CU's Optional Retirement Plan), although it is "includable compensation" from which elective deferrals can be made for PERA's 401(k), the University's 403(b), and the State's—now PERA's—457(b) elective deferral plans.

For graduate-level tuition waiver benefit provided to an employee's dependent (i.e., spouse and dependents as described above): the benefit is taxable to the employee. It is reportable on Form W-2 as wages, subject to applicable income tax withholding and payroll taxes. It is not considered as salary from which retirement contributions to the mandatory retirement plans can be made (i.e., PERA defined benefit plan or CU's Optional Retirement Plan), although it is "includable compensation" from which elective deferrals can be made for PERA's 401(k), the University's 403(b), and the State's—now PERA's—457(b) elective deferral plans.

For an SGDP dependent (child and/or spouse) of or an employee's dependent child who is not eligible to be claimed as a dependent on the employee's Federal Individual Income Tax Return: the benefit is taxable to the employee. It is reportable on the employees Form W-2 as wages, subject to applicable income tax withholding and payroll taxes. It is not considered as salary from which retirement contributions to the mandatory retirement plans can be made (i.e., PERA defined benefit plan or CU's Optional Retirement Plan), although it is "includable compensation" from which elective deferrals can be made for PERA's 401(k), the University's 403(b), and the State's—now PERA's—457(b) elective deferral plans.

I noticed that CU has begun taxing employees lately.  During what months do they tax employees so I can be financially prepared?

For the University of Colorado at Denver (Anschutz Medical Campus and Downtown locations) and the University of Colorado at Colorado Springs, we will tax employees on the May payroll for the Spring semester (including Winterim), on the September payroll for the Summer semester (including Maymester), and on the December payroll for the Fall semester.

For Boulder, we will tax employees on the September payroll for the Spring semester (including Winterim), and on the December payroll for the Summer (including Maymester and the different sessions) and Fall semesters.

Why did I get taxed when using the tuition waiver benefit for my dependent’s undergraduate-level courses?

Selecting “no” to the “if this form is for a dependent child” question will result in taxation of undergraduate-level courses, because you are letting us know that your dependent child cannot be claimed on your taxes.

If we find the dependent is an SGDP (Same Gender Domestic Partner)/civil union partner or child of the aforementioned, we will check to see if they are qualified in our system.  If they are not qualified in our system, the employee will get taxed for the undergraduate-level courses the dependent (partner or child) gets waived.

What are the rates which I will be taxed?

You will be taxed at supplemental rates of Federal, State, Social Security and Medicare.  For the supplemental Federal and State tax rate, please visit Employee Services Tax Calculations page.  For supplemental Social Security and Medicare tax rates, please visit https://www.irs.gov/taxtopics/tc751.html

Tuition Benefit Usage

When does the year begin and end for the nine credit hours per year?

 All campuses run the tuition waiver benefit program beginning with the fall semester through the following summer. Credits do not roll over. 

I am planning to take all nine credit hours in the fall semester, but it is possible that I will split that number between fall and spring next year? Can I submit the form now for nine credit hours, and if I only register for four, submit a new form for the spring asking for five credits?

You can submit the form for nine credit hours and only the credits that you enroll for will be deducted from the nine-hour total. You can then use any left-over credits in the spring semester.

I'm a CU-Boulder employee and I am interested in taking a course at CU-Denver using the tuition benefit. I already completed and submitted the Tuition Waiver Benefit form. I would like to know if I need to fill out a non-degree seeking student application form to CU-Denver if I have never taken a course there before.

If you are not currently active at the campus as either a degree-seeking or non-degree student, you will need to submit an admission application.

I'm a CU employee interested in pursuing a master's degree. Can I use the tuition waiver benefit?

Yes, you can use your tuition waiver benefit for up to nine credit hours each year for undergraduate or graduate credit-granting courses, based on your eligibility and the courses’ eligibility.

The Tuition Assistance Policy and Fact Sheet state: "A full-time student on the Boulder campus cannot utilize the tuition benefit during the fall or spring semesters." Does this mean I can only use the tuition benefit for my son if he takes classes during the summer?

Boulder dependents, as of fall 2014, can enroll into as many courses as they’d like year-round. It is the employee who cannot be enrolled full-time and use the benefit during the fall or spring semesters. The reason for this exception is related to Boulder's linear tuition structure and how full-time course loads are billed at a flat rate.

Can I take any courses offered at CU Anschutz using the tuition waiver benefit?

You are only able to take courses in the School of Nursing or Public Health (except PUBH 6606 and PUBH 6955) programs if you meet the criteria to take the courses (prerequisites, etc.). The courses must be offered by CU, and none of the courses can be part of the restricted section types (i.e., extended studies, continuing education, etc.). After employee and/or dependent eligibility has been determined, the Anschutz campus will evaluate your courses for eligibility, and you will be notified whether or not they can be waived by the benefit.

I will be taking a class during working hours and filled out the necessary paperwork with my supervisor. Do I need to submit a copy of this agreement for the tuition waiver benefit?

No, we do not need a copy of any paperwork you fill out in order to be able to take classes during working hours as it does not affect your eligibility towards the benefit.

What semesters can I use the Tuition Waiver Benefit?

Spring (this includes Winterim courses), summer (this includes Maymester and all the summer sessions) and fall.

Do you know when they’ll allow retirees to be eligible for the tuition waiver benefit?

The Regents of the University review the policy each year.  If any changes are made, the revised policy becomes effective July 1, so make sure to review our policy around that time.

How old does my child need to be in order to use my benefit?

Your child must be old enough to be able to register to the campus; however, they cannot be older than 27 years and a month to use your benefit, as your child is no longer eligible to use your medical/dental/vision/ plans unless it's an extenuating circumstance.

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