While departments are responsible for retaining individual employee timesheets, work records and leave records, Employee Services must retain all paycheck and wage information—including the processing and retention of W-2s.
IRS regulations require employers to retain the W-2 for four years. Employees who need W-2 information for a period older than four tax years can submit a request to the IRS via Form 4506-T.
Resources for employee records retention include:
- The Fair Labor Standards Act
- Retention of University Records Policy
- Record Retention schedules for:
- State Archives
- Schedule 8 for Higher Education: general record retention schedules for Colorado colleges and universities