Benefits (insurances, etc.) and Benefits Billing

ES Procedures Guide - Benefits (Insurances, etc.) and Benefits Billing4.1Insurance

Faculty, classified staff, and exempt professionals who are eligible for benefits must enroll within 31 days of the date of eligible employment.  Failure to enroll within this time frame will result in loss of eligibility for some benefits, which may or may not be available in the future.  For eligibility information, an overview of benefits plans, and a time schedule for new employee benefits orientations please visit the Employee Services website.    

Benefits Billing

At the end of each month, Employee Services automatically issues benefit bills to employees on leave without pay (LWOP), employees with insufficient wages to cover their benefit premiums, terminated employees with unpaid benefits charges, and retirees.

Employee

When an employee goes on leave without pay (LWOP), most benefits will continue unless he/she contacts ES within 31 days to waive his/her benefits. However, for changes to be effective the following month, the election must be made by the 10th of the month.  If an employee has a wage payment that is insufficient to cover his/her benefits deductions, a Benefits Billing Statement is automatically mailed to the employee's mailing address. If the employee does not contact ES when on LWOP, the employee's coverage will remain in effect, but in order to maintain coverage the employee must submit payment to ES within 31 days.  There are no pre-pay options.  If payment is not received, coverage will be dropped.

Retiree

Each month, a Benefits Billing Statement is mailed to the retiree.  Timely payment is required to maintain coverage.  The retiree must submit payment to ES within 30 days of receipt of billing.  If payment is not received within 60 days, ES will send a letter notifying the retiree that his/her coverage will terminate.  If the retiree does not contact ES upon receipt of the letter of cancellation, ES will attempt to call the retiree and notify him/her that the benefit coverage will be terminated.  If payment is not received, coverage will be dropped.

Retirees may choose to set up an electronic funds transfer (EFT) to pay their benefit bills.  This allows retirees to pay for their insurance automatically each month through a debit transaction to a designated checking or savings account, and helps insure continuation of benefit coverage.  click this enrollment form, link for the form and instructions. Forms must be received by the 25th of the month in order to be effective for the following month’s bill.

Employees and retirees with questions about benefits billing should contact Employee Services at 303-860-4200 Option 3 and speak with a benefit counselor.

Rev. 10-02-13