Employee Services will close at 3 p.m. Thursday, July 2, and remain closed on Friday, July 3, in observance of Independence Day. The department will reopen at 8 a.m. Monday, July 6. Enjoy the holiday weekend!
While departments are responsible for retaining individual employee timesheets, work records and leave records, Employee Services must retain all paycheck and wage information—including the processing and retention of W-2s.
IRS regulations require employers to retain the W-2 for four years. Employees who need W-2 information for a period older than four tax years can submit a request to the IRS via Form 4506-T.
Resources for employee records retention include:
- The Fair Labor Standards Act
- Retention of University Records Policy
- Record Retention schedules for:
- State Archives
- Schedule 8 for Higher Education: general record retention schedules for Colorado colleges and universities