Tuition Waiver Benefit FAQ
Read over pointers from the following topics:
Courses and Registration
When can I enroll?
As a general rule, employees must wait until the first day of the term/semester to enroll in courses. If the course meets:
- on the first day of the semester (early-start class), you may enroll on the first day of class
- after the first day of the semester (late-start class), you may enroll on the first day of the semester.
- during the summer semester, you may enroll on the first day of the course (e.g. Maymester, A, B, C, and/or D.)
Dependents may enroll before the first day of the semester on their designated registration day.
I submitted the Faculty/Staff Tuition Waiver Benefit, but my requested classes are already full. What should I do?
We suggest writing down all courses you'd like to take so each will be verified during initial processing. When you enroll, select your top choice; if it's full, continue down your list until you're accepted into a verified course.
If all your requested classes are full, you will need to resubmit the form noting additional courses. If no classes of interest are available and you don't end up enrolling, your credits will be available for future use. You do not need to inform Employee Services if you decide not to enroll.
How do I find out my student ID or IdentiKey for registering for courses?
Your campus admissions office can assist you in obtaining your student ID.
- CU-Boulder: 303-492-6301
- CU Denver and CU Anschutz: 303-315-2601
- UCCS: 719-255-3383
Contact Boulder OIT for IdentiKey assistance.
My course needs instructor consent. How do I enroll in this course?
Once the professor gives you permission to enroll, please work with the department and/or the Office of the Registrar to complete the registration process. You do not need to submit any paperwork nor confirmation to Employee Services.
Submitting the Tuition Waiver Benefit Form
Where do I submit the Faculty/Staff Tuition Waiver Benefit form?
Which must be submitted first: the Faculty/Staff Tuition Benefit Form or my admissions application?
You may submit the admissions application and the Faculty/Staff Tuition Waiver Benefit form simultaneously; however, they must be submitted at least two weeks before the start of the semester. This allows us enough time to verify you as an employee and determine your course eligibility before registration.
If eligibility is denied for you/your dependent or your courses, you must pay for the course if you/your dependent continues taking the course.
I’ve already submitted the Tuition Waiver Benefit Form and decided I want to take different courses. What should I do?
You must either resubmit the original form with the new courses listed or submit a new form. Your campus' Bursar's Office must verify these new courses before you enroll.
What is the CU department number on the Faculty/Staff Tuition Waiver Benefit form?
The department number is a five-digit designation for the CU department that employs you. Please ask your HR representative for the department number, or find it on your pay stub next to the department name.
I am an employee and not currently a student. How do I get a student ID?
First, submit a degree/non-degree-seeking application for the campus where you plan to attend classes. The Office of Admissions will provide you a student identification number within several business days. To get the process started, you may also use your date of birth on the Tuition Waiver Benefit form.
Billing, Fees and Costs
What are the fees and additional non-waived tuition not covered by the Faculty/Staff Tuition Waiver Benefit?
Because student fees and tuition costs vary at each campus, you should contact your campus bursar's office directly.
- CU Boulder: visit the Bursar's Office website
- CU Denver and CU Anschutz: 303-315-1800
- UCCS: 719-255-3391
What is the tax impact of the Faculty/Staff Tuition Waiver Benefit?
The tax impact of using the Faculty/Staff Tuition Waiver Benefit will vary based on an employee's income level and usage of the benefit. See our taxes page for more information.
When will I be taxed?
Taxation on the Tuition Waiver Benefit is calculated on the calendar year, from January to December. (This is different than how tuition credits are given, which is based on the academic year.)
CU Denver, CU Anschutz and UCCS employees:
- Spring semester and Winterim: May payroll
- Summer semester and Maymester: October payroll
- Fall Semester: December payroll
CU Boulder employees:
- Spring semester and Winterim: October payroll
- Maymester, summer and fall semesters: December payroll
Can I request a forbearance on these taxes?
Yes. If you request a forbearance option on the taxes associated with the tuition benefit, we will take only the applicable 7.65% of FICA (Social Security and Medicare) taxes at the scheduled time. You will be responsible for paying federal and state taxes on the tuition benefit when you file your annual federal and state income taxes. Consider consulting a tax advisor to determine the appropriate process to plan for and pay the estimated taxes.
Why did I get taxed when using the Faculty/Staff Tuition Waiver Benefit for my dependent's undergraduate-level courses?
The Tuition Waiver Benefit Form asks “Is this form for a dependent child?” If you selected No, your dependent child cannot be claimed on your taxes and you will be subject to taxes for undergraduate-level taxes.
If we find the dependent is a same-gender domestic partner or a child of a same-gender domestic partnership, we will check to see if he/she is qualified in our system. If the partner or child is not qualified in our system, the employee will get taxed for the waived undergraduate-level courses.
What are the rates on which I will be taxed?
You will be taxed at supplemental rates of federal, state, Social Security and Medicare. For the supplemental federal and state tax rate, please visit Employee Services' Tax Calculations page. For supplemental Social Security and Medicare tax rates, please visit The IRS' tax topics Web page.
Using the Benefit
When can I use my nine credit hours per year?
All campuses offer the Faculty/Staff Tuition Waiver Benefit for Fall, Spring and Summer semesters as well as Maymester, summer sessions and Winterim. Credits do not roll over but refresh each fall (the beginning of the academic year).
Can I split my nine credits over different semesters?
Yes. Make sure to submit a new Tuition Waiver Benefit Form for each semester you use the benefit.
Can I use the tuition waiver benefit for graduate classes?
Yes. You can use your tuition waiver benefit for up to nine credit hours each year for undergraduate or graduate credit-granting courses, based on your and the courses' eligibility. Dependents can use the benefit for graduate classes on your home campus.
Can I take any courses offered at CU Anschutz using the tuition waiver benefit?
Yes. You may take courses in the School of Nursing or Public Health programs only (excluding PUBH 6606 and PUBH 6955). You may not take restricted section types (e.g., extended studies, Continuing Education, etc.).
I want to take classes at a different campus than where I work. Do I need to fill out an admission application if I have never taken a course at that campus?
Yes. If you are not currently active at the campus as either a degree-seeking or non-degree-seeking student, you must submit an admission application.
I will be taking a class during working hours, and I filled out the necessary paperwork with my supervisor. Do I need to submit a copy of this agreement?
No. This does not affect your eligibility toward the benefit.
How old does my child need to be to use my benefit?
Your child must be old enough to be able to register to the campus; however, he/she cannot be older than 27 years and a month to use your benefit. At that age, your child is no longer eligible to use your medical/dental/vision/ plans unless except for extenuating circumstances. For more information, visit the Employee Services Benefits site.